Fayette County Public Schools - Snow Removal and Clearing Services - RFP 39-26 (2026)
Fayette County School DistrictSchool · Lexington, KY- Due
- Nov 17, 2026
- 14 days left
- Posted
- Oct 28, 2026
- Contract term
- 1 year
- Primary contact
- Carlos Cooper
The 30-second brief
Fayette County Public Schools seeks proposals for snow removal and clearing services, ice management, and snow hauling across 12 properties including Russell Cave Elementary, Mary Todd Elementary, Brenda Cowan Elementary, Edythe J. Hayes Middle, Jessie Clark Middle, Mary Britton Middle, Southern Elementary, Southern Middle, Liberty Elementary, Athens-Chilesburg Elementary, Paul Laurence Dunbar High School, and Henry Clay High School in Lexington, Kentucky. Services include snow plowing for parking lots, drive lanes, loading zones, and facility entrances, applying salt or approved de-icing materials, and relocating accumulated snow. The contract term runs from January 1, 2027 through December 31, 2027, with options for four additional one-year renewal terms up to five years total. Proposals are due by November 17, 2026, at 2:00 PM EST, with a mandatory pre-bid meeting scheduled for November 4, 2026, at 10:00 AM at 400 Springhill Drive, Joe G White Building. Submission is online via Bidnet. Evaluation is based on technical proposal and cost proposal.
Technical Proposal (Company background, experience, qualifications, proposed schedule, references) 500 points, Cost Proposal (Detailed pricing structure including hourly rate) 500 points
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Summary
Fayette County Public Schools seeks proposals for snow removal and clearing services, ice management, and snow hauling across 12 properties including Russell Cave Elementary, Mary Todd Elementary, Brenda Cowan Elementary, Edythe J. Hayes Middle, Jessie Clark Middle, Mary Britton Middle, Southern Elementary, Southern Middle, Liberty Elementary, Athens-Chilesburg Elementary, Paul Laurence Dunbar High School, and Henry Clay High School in Lexington, Kentucky.
Services include snow plowing for parking lots, drive lanes, loading zones, and facility entrances, applying salt or approved de-icing materials, and relocating accumulated snow. The contract term runs from January 1, 2027 through December 31, 2027, with options for four additional one-year renewal terms up to five years total. Proposals are due by November 17, 2026, at 2:00 PM EST, with a mandatory pre-bid meeting scheduled for November 4, 2026, at 10:00 AM at 400 Springhill Drive, Joe G White Building. Submission is online via Bidnet. Evaluation is based on technical proposal and cost proposal.
EVALUATION CRITERIA
Technical Proposal (Company background, experience, qualifications, proposed schedule, references) 500 points, Cost Proposal (Detailed pricing structure including hourly rate) 500 points
REQUIRED ATTACHMENTS
9- Cover page completed
- Name and signature on Page 2
- Taxpayer Identification Number
- Technical Proposal
- References
- Cost Proposal
- Resident Bidder Affidavit if declaring Resident Bidder Status
- Completed W9 form
- Proof of Insurance
REQUIRED STAFFING
hourly rate
- Submit to
- www.fcps.net/bids
- Duration
- 12 months
- Scope location
- Lexington, KY
- Reported agency
- Fayette County Public Schools
Questions about this RFP
How do I respond to this RFP from Fayette County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 17, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: www.fcps.net/bids. For questions, contact Carlos Cooper.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Fayette County School District in KY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Carlos Cooper. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: hourly rate. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Proposal (Company background, experience, qualifications, proposed schedule, references) 500 points, Cost Proposal (Detailed pricing structure including hourly rate) 500 points" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Fayette County School District?
All active and historical solicitations from Fayette County School District are tracked and searchable. As a school agency, Fayette County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 17, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover page completed, Name and signature on Page 2, Taxpayer Identification Number, Technical Proposal, References, Cost Proposal, Resident Bidder Affidavit if declaring Resident Bidder Status, Comple. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Fayette County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lexington, KY. Review the full solicitation for detailed scope requirements.