Fayette County Public Schools HVACR Service and Repair RFP 2026
Fayette County School DistrictSchool · Lexington, KY- Due
- Apr 28, 2026
- Deadline passed
- Contract term
- 1 year
The 30-second brief
Fayette County Public Schools is seeking proposals for HVACR Service and Repair. The contract will cover various types of interior and exterior HVACR work, including installation, repair, and maintenance of systems such as heat pumps, rooftop units, split systems, dehumidifiers, and air conditioners. The contract term is from July 1, 2026, to June 30, 2027, with potential for renewal.
HVACR Service and Repair
Technical Proposal/added value/experience, Cost Proposal, References
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Summary
Fayette County Public Schools is seeking proposals for HVACR Service and Repair.
The contract will cover various types of interior and exterior HVACR work, including installation, repair, and maintenance of systems such as heat pumps, rooftop units, split systems, dehumidifiers, and air conditioners. The contract term is from July 1, 2026, to June 30, 2027, with potential for renewal.
EVALUATION CRITERIA
3- Technical Proposal/added value/experience
- Cost Proposal
- References
REQUIRED DELIVERABLES
HVACR Service and Repair
REQUIRED ATTACHMENTS
18- Cover page
- Signature on Page 2
- Taxpayer Identification Number
- Current customer list and 3 references
- Master HVACR contractor's license
- List of journeyman HVACR mechanics and license number
- Daikin factory training certificates for 5 technicians
- EPA certification certificates for mechanics
- Company's three (3) most recent Experience Modification Ratings (EMR)
- Technical Proposal
- References
- Cost Proposal
- Resident Bidder Affidavit (if applicable)
- Completed W9 form
- Proof of Insurance
- EFT Authorization Form (if applicable)
- Minority/Woman/Veteran owned business certification (if applicable)
- Background checks (if applicable)
REQUIRED STAFFING
Master HVACR Contractor, Journeyman HVACR Mechanic
- Submit to
- Lexington, KY
- Duration
- 60 months
- Scope location
- Fayette County
- Reported agency
- Fayette County Public Schools
Questions about this RFP
How do I respond to this RFP from Fayette County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Lexington, KY.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Fayette County School District in KY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Master HVACR Contractor, Journeyman HVACR Mechanic. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: HVACR Service and Repair. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Proposal/added value/experience, Cost Proposal, References" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Fayette County School District?
All active and historical solicitations from Fayette County School District are tracked and searchable. As a school agency, Fayette County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover page, Signature on Page 2, Taxpayer Identification Number, Current customer list and 3 references, Master HVACR contractor's license, List of journeyman HVACR mechanics and license number, Daiki. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Fayette County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Fayette County. Review the full solicitation for detailed scope requirements.