Fayette County - Closed Captioning Services for Government Access Television - RFP-45-2025
Fayette CountyCounty · Lexington, KY- Due
- Dec 3, 2025
- Deadline passed
- Posted
- Nov 12, 2025
- Primary contact
- Sondra Stone
- (859) 258-3320
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Summary
The Lexington-Fayette Urban County Government is soliciting proposals for closed captioning services for Government Access Television under RFP-45-2025.
The scope includes providing human-generated live captioning services and required hardware and software, such as an equivalent iCap encoder for studio installation, to support live council meetings and government access programming. Vendors must submit responses as a single PDF online through the portal by the submission deadline of December 3, 2025. Questions are due by November 25, 2025. The contract is intended to begin immediately following the expiration of the current agreement in mid-January.
- Submit to
- https://lexingtonky.ionwave.net/PublicDetail.aspx?bidID=3492&SourceType=2
- Scope location
- Lexington, KY
Questions about this RFP
How do I respond to this RFP from Fayette County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 3, 2025. Submissions should be delivered to: https://lexingtonky.ionwave.net/PublicDetail.aspx?bidID=3492&SourceType=2. For questions, contact Sondra Stone.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Fayette County in KY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sondra Stone at (859) 258-3320. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from Fayette County?
All active and historical solicitations from Fayette County are tracked and searchable. As a county agency, Fayette County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Fayette County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lexington, KY. Review the full solicitation for detailed scope requirements.