Fayette County Board of Education - Heavy-Duty School Bus Parts and Outside Mechanical Services - RFQ 2026
Fayette County School DistrictSchool · Fayetteville, WV- Due
- Jul 20, 2026
- Deadline passed
- Posted
- Jul 2, 2026
- Contract term
- 1 year
- Primary contact
- Chad E. Meador
The 30-second brief
The Fayette County Board of Education, Transportation Department, is soliciting quotations from qualified vendors to provide heavy-duty school bus parts and outside mechanical services for school buses on an as-needed basis. Scope includes diagnostics, engine repair, transmission repair, electrical repair, HVAC repair, brake repair, suspension and steering repair, preventive maintenance, warranty repairs, OEM parts, aftermarket parts, emergency parts availability, and delivery of parts. The quote submission deadline is July 20, 2026, at 2:00 p.m., with quote opening immediately following at 2:01 p.m. This is an open-end contract with a term from July 1, 2026, to June 30, 2027. Evaluation criteria include pricing, availability, expertise with equipment, ability to provide OEM parts and services, and response time.
Diagnostics, Engine Repair, Transmission Repair, Electrical Repair, HVAC Repair, Brake Repair, Suspension and Steering Repair, Preventive Maintenance, Warranty Repairs, OEM Parts, Aftermarket Parts, Emergency Parts Availability, Delivery of Parts
Pricing, availability, expertise with equipment, ability to provide OEM parts and services, response time, best interest of the Board
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Summary
The Fayette County Board of Education, Transportation Department, is soliciting quotations from qualified vendors to provide heavy-duty school bus parts and outside mechanical services for school buses on an as-needed basis.
Scope includes diagnostics, engine repair, transmission repair, electrical repair, HVAC repair, brake repair, suspension and steering repair, preventive maintenance, warranty repairs, OEM parts, aftermarket parts, emergency parts availability, and delivery of parts. The quote submission deadline is July 20, 2026, at 2:00 p.m., with quote opening immediately following at 2:01 p.m. This is an open-end contract with a term from July 1, 2026, to June 30, 2027. Evaluation criteria include pricing, availability, expertise with equipment, ability to provide OEM parts and services, and response time.
EVALUATION CRITERIA
6- Pricing
- Availability
- Expertise with equipment
- Ability to provide OEM parts and services
- Response time
- Best interest of the Board
REQUIRED DELIVERABLES
13- Diagnostics
- Engine Repair
- Transmission Repair
- Electrical Repair
- HVAC Repair
- Brake Repair
- Suspension and Steering Repair
- Preventive Maintenance
- Warranty Repairs
- OEM Parts
- Aftermarket Parts
- Emergency Parts Availability
- Delivery of Parts
REQUIRED STAFFING
4- Submit to
- Fayette County Schools, Transportation Department, Attn: Chad E. Meador, 111 Fayette Avenue, Fayetteville, WV 25840
- Scope location
- Fayetteville, WV
Questions about this RFQ
How do I respond to this RFQ from Fayette County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: Fayette County Schools, Transportation Department, Attn: Chad E. Meador, 111 Fayette Avenue, Fayetteville, WV 25840. For questions, contact Chad E. Meador.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Fayette County School District in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Chad E. Meador. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Shop Labor, Diagnostic Labor, After-Hours Labor, Mobile Service. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Diagnostics, Engine Repair, Transmission Repair, Electrical Repair, HVAC Repair, Brake Repair, Suspension and Steering Repair, Preventive Maintenance, Warranty Repairs, OEM Parts, Aftermarket Parts, Emergency Parts Availability, Delivery of Parts. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Pricing, availability, expertise with equipment, ability to provide OEM parts and services, response time, best interest of the Board" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Fayette County School District?
All active and historical solicitations from Fayette County School District are tracked and searchable. As a school agency, Fayette County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Fayette County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Fayetteville, WV. Review the full solicitation for detailed scope requirements.