Fairfield County Sheriff's Office - Professional Health Care Services for Detention Facilities - RFP 2026
Fairfield CountyCounty · Lancaster, OH- Due
- Dec 31, 2026
- 50 days left
- Posted
- Nov 2, 2026
- Contract term
- 3 years
- Primary contact
- Lieutenant Jeffrey Reed
- (740) 652-7256
The 30-second brief
The Fairfield County Sheriff's Office is requesting proposals for a comprehensive health-care delivery system at the Fairfield County Detention Facility located at 345 Lincoln Avenue, Lancaster, Ohio. Services include mid-level and nursing/EMT-P staffing, mental health counseling, psychiatry services, pharmacy service management, and administrative support duties. The facility has a rated maximum capacity of 384 inmates and an anticipated average daily population of 320. Services must comply with Ohio Department of Rehabilitation and Correction Full-Service Jail Standards, PREA standards, and federal detainee health-care requirements. Proposals are due by December 31, 2026, at 4:00 p.m. The initial contract term is three years starting May 1, 2027.
Breadth and depth of health-care services proposed to be rendered, demonstrated experience providing cost-effective health-care services in a detention facility setting, proven experience providing humane health care while working in conjunction with existing and outside staff
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Summary
The Fairfield County Sheriff's Office is requesting proposals for a comprehensive health-care delivery system at the Fairfield County Detention Facility located at 345 Lincoln Avenue, Lancaster, Ohio.
Services include mid-level and nursing/EMT-P staffing, mental health counseling, psychiatry services, pharmacy service management, and administrative support duties. The facility has a rated maximum capacity of 384 inmates and an anticipated average daily population of 320. Services must comply with Ohio Department of Rehabilitation and Correction Full-Service Jail Standards, PREA standards, and federal detainee health-care requirements. Proposals are due by December 31, 2026, at 4:00 p.m. The initial contract term is three years starting May 1, 2027.
EVALUATION CRITERIA
Breadth and depth of health-care services proposed to be rendered, demonstrated experience providing cost-effective health-care services in a detention facility setting, proven experience providing humane health care while working in conjunction with existing and outside staff
REQUIRED ATTACHMENTS
8- Organizational Information Cover Sheet (Attachment A)
- Certification Letter from Signatory Authority (Attachment B)
- OPERS Independent Contractor Acknowledgement Form (Attachment C)
- Request for Taxpayer Identification Number W-9 (Attachment D)
- Ohio New Hire Reporting Form (Attachment E)
- Proof of professional and general liability insurance
- Sample certificate naming Fairfield County as additional insured
- Pricing alternatives and hourly staffing breakdown
REQUIRED STAFFING
6- Submit to
- The Fairfield County Sheriff's Office, ATTN: Lieutenant Jeffrey Reed, 345 Lincoln Ave., Lancaster, Ohio 43130
- Scope location
- Lancaster, Ohio
- Reported agency
- Fairfield County Sheriff's Office
Questions about this RFP
How do I respond to this RFP from Fairfield County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 31, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: The Fairfield County Sheriff's Office, ATTN: Lieutenant Jeffrey Reed, 345 Lincoln Ave., Lancaster, Ohio 43130. For questions, contact Lieutenant Jeffrey Reed.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Fairfield County in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lieutenant Jeffrey Reed at (740) 652-7256. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: RN/LPN Direct Care, Nursing Supervisor, Physician/APC, Psychiatry, Mental Health Clinician, EMT-P/Paramedic. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Breadth and depth of health-care services proposed to be rendered, demonstrated experience providing cost-effective health-care services in a detention facility setting, proven experience providing hu..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Fairfield County?
All active and historical solicitations from Fairfield County are tracked and searchable. As a county agency, Fairfield County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 31, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Organizational Information Cover Sheet (Attachment A), Certification Letter from Signatory Authority (Attachment B), OPERS Independent Contractor Acknowledgement Form (Attachment C), Request for Taxpa. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Fairfield County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lancaster, Ohio. Review the full solicitation for detailed scope requirements.