Community Corrections Case Management Software System
Escambia CountyCounty · Pensacola, FL- Due
- Dec 17, 2026
- 33 days left
- Posted
- Nov 12, 2026
- Contract term
- 3 years
- Primary contact
- Alexia Madison-Fountain
- (850) 595-4878
The 30-second brief
Escambia County Corrections Department is seeking proposals from qualified contractors to provide a comprehensive, web-based Misdemeanor Community Corrections Case Management System to support misdemeanor probation, pretrial release, diversion programs, community service, electronic monitoring, and related functions. The proposed software solution will operate 24/7, supporting accounting, check diversion, community service, misdemeanor probation, pre-trial diversion, and pre-trial release functions. Responses are due by December 17, 2026, at 10:00 am, with a question submission deadline of December 3, 2026. A non-mandatory pre-solicitation meeting is scheduled for November 19, 2026.
Contractor's Qualifications (10%), References (15%), Capabilities of Understanding the Scope of Work (40%), Cost Proposal (10%), Implementation Plan (10%), Additional/Optional Service (5%), Draft Agreements (10%)
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Summary
Escambia County Corrections Department is seeking proposals from qualified contractors to provide a comprehensive, web-based Misdemeanor Community Corrections Case Management System to support misdemeanor probation, pretrial release, diversion programs, community service, electronic monitoring, and related functions.
The proposed software solution will operate 24/7, supporting accounting, check diversion, community service, misdemeanor probation, pre-trial diversion, and pre-trial release functions. Responses are due by December 17, 2026, at 10:00 am, with a question submission deadline of December 3, 2026. A non-mandatory pre-solicitation meeting is scheduled for November 19, 2026.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
REFERENCES_FORM.pdf, Deletion of Records Form, E-Verify Certification, Sworn Statement Pursuant to Section 287.133(3)(A), Florida Statutes on Entity Crimes, Anti Human Trafficking Affidavit - HB7063, Conflict of Interest Form, Drug-Free Workplace Form, Information Sheet for Transactions and Conveyances Corporate Identification, Scrutinized Companies Certification, Certificate of Authority to do Business from the State of Florida (SunBiz), Copy of current Required Insurance declaration page with Escambia County named interest or Letter of Insurability, Current W-9, Proposal Package
- Submit to
- https://secure.procurenow.com/portal/escambiacountyfl
- Duration
- 60 months
- Scope location
- Pensacola, FL
Questions about this RFP
How do I respond to this RFP from Escambia County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 17, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/escambiacountyfl. For questions, contact Alexia Madison-Fountain.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Escambia County in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Alexia Madison-Fountain at (850) 595-4878. Questions and answers are typically shared with all prospective bidders.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Contractor's Qualifications (10%), References (15%), Capabilities of Understanding the Scope of Work (40%), Cost Proposal (10%), Implementation Plan (10%), Additional/Optional Service (5%), Draft Agre..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Escambia County?
All active and historical solicitations from Escambia County are tracked and searchable. As a county agency, Escambia County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 17, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: REFERENCES_FORM.pdf, Deletion of Records Form, E-Verify Certification, Sworn Statement Pursuant to Section 287.133(3)(A), Florida Statutes on Entity Crimes, Anti Human Trafficking Affidavit - HB7063,. Review the full document from Escambia County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pensacola, FL. Review the full solicitation for detailed scope requirements.
