Erie County - Workers' Compensation Claims Management and NYS No Fault Claims Services - RFP # 2026-056VF (2026)
Erie CountyCounty · Buffalo, NY- Due
- Nov 24, 2026
- 12 days left
- Posted
- Nov 6, 2026
- Contract term
- 4 years
- Primary contact
- Jeremy Toth
The 30-second brief
Erie County is seeking proposals from qualified entities to provide comprehensive workers' compensation claims management services and New York State no-fault claims services for non-county personnel injured in county-owned motor vehicles. The scope encompasses claims administration, investigation, medical bill review under the NYS Medical Fee Schedule, subrogation recovery, check issuance, database management, and hearing representation. The contract term is for four years, commencing January 1, 2027 and expiring December 31, 2030, with two one-year extension options at the County's discretion. Proposals are due by November 24, 2026, at 4:00 P.M. Written questions must be submitted by November 16, 2026. Required submissions include the TPA Quote Sheet, Proposer Certification, and Equal Pay Certification.
Proposer's demonstrated capability, Professional qualifications and resumes, Experience, Financial ability, Fee submission, Completeness and responsiveness, Projected approach and plans, Interview results
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Summary
Erie County is seeking proposals from qualified entities to provide comprehensive workers' compensation claims management services and New York State no-fault claims services for non-county personnel injured in county-owned motor vehicles.
The scope encompasses claims administration, investigation, medical bill review under the NYS Medical Fee Schedule, subrogation recovery, check issuance, database management, and hearing representation. The contract term is for four years, commencing January 1, 2027 and expiring December 31, 2030, with two one-year extension options at the County's discretion. Proposals are due by November 24, 2026, at 4:00 P.M. Written questions must be submitted by November 16, 2026. Required submissions include the TPA Quote Sheet, Proposer Certification, and Equal Pay Certification.
EVALUATION CRITERIA
8- Proposer's demonstrated capability
- Professional qualifications and resumes
- Experience
- Financial ability
- Fee submission
- Completeness and responsiveness
- Projected approach and plans
- Interview results
REQUIRED ATTACHMENTS
5- TPA Quote Sheet
- Schedule A Proposer Certification
- Erie County Equal Pay Certification
- Erie County MBE/WBE Certification letter
- Veteran-Owned Business letter
- Submit to
- Jeremy Toth, Esq., Erie County Attorney, 95 Franklin Street, Suite 1634, Buffalo, New York 14202
- Duration
- 48 months
- Scope location
- Buffalo, NY
Questions about this RFP
How do I respond to this RFP from Erie County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 24, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Jeremy Toth, Esq., Erie County Attorney, 95 Franklin Street, Suite 1634, Buffalo, New York 14202. For questions, contact Jeremy Toth.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Erie County in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jeremy Toth. Questions and answers are typically shared with all prospective bidders.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposer's demonstrated capability, Professional qualifications and resumes, Experience, Financial ability, Fee submission, Completeness and responsiveness, Projected approach and plans, Interview res..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Erie County?
All active and historical solicitations from Erie County are tracked and searchable. As a county agency, Erie County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 24, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: TPA Quote Sheet, Schedule A Proposer Certification, Erie County Equal Pay Certification, Erie County MBE/WBE Certification letter, Veteran-Owned Business letter. Review the full document from Erie County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Buffalo, NY. Review the full solicitation for detailed scope requirements.