Erie County Social Adult Day Program Services and Out-of-Home Respite RFP 2026-046VF
Town of Newstead, Newstead, NY·City
- Reported Agency
- Erie County
- Primary Contact
- Randall Hoak
- Contract Term
- 3 years
- Duration
- 60 months
- Scope Location
- Erie County, NY
- Submission Address
- 95 Franklin St. Buffalo, NY 14202
SUMMARY
Erie County is seeking vendors to provide Social Adult Day Program and Out-of-Home Respite services to support caregivers. Services include planned and unplanned stays at a daily rate, with proposals due by September 4, 2026.
EVALUATION CRITERIA
Proposer's demonstrated capability, professional qualifications, experience, financial ability, fee submission, projected approach, MBE/WBE/SDVOB status
REQUIRED DELIVERABLES
Proposal Statement, Cost Proposal, Privacy practices and procedures, Client confidentiality policy
REQUIRED ATTACHMENTS
Schedule A, Schedule B, Appendix A, Appendix B, Erie County certification letter for MBE/WBE, New York State certification letter for SDVOB
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Town of Newstead?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 95 Franklin St. Buffalo, NY 14202. For questions, contact Randall Hoak.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposer's demonstrated capability, professional qualifications, experience, financial ability, fee submission, projected approach, MBE/WBE/SDVOB status" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Newstead?
All active and historical solicitations from Town of Newstead are tracked and searchable. As a city agency, Town of Newstead regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of September 4, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Schedule A, Schedule B, Appendix A, Appendix B, Erie County certification letter for MBE/WBE, New York State certification letter for SDVOB. Review the full document from Town of Newstead for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Newstead in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Randall Hoak. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Erie County, NY. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal Statement, Cost Proposal, Privacy practices and procedures, Client confidentiality policy. Proposals should clearly address how each deliverable will be met.
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