Ellicottville Central School District Special Inspection and Testing Services RFP 2026 - Phase 2
Ellicottville Central School DistrictSchool · Ellicottville, NY- Due
- Jan 30, 2026
- Deadline passed
- Posted
- Jan 19, 2026
- Duration
- 8 months
- Primary contact
- Noriel Esteron
- (585) 603-3217
The 30-second brief
Ellicottville Central School District is seeking proposals for Construction Special Inspection and Testing Services to facilitate Phase 2 of the 2024 Capital Improvement Project. The scope of work includes field inspections and laboratory testing for structural steel, welding, concrete reinforcement, cast cylinders, concrete temperature monitoring, and cold weather masonry operations. Services are anticipated to start approximately April 20, 2026, with completion by December 31, 2026. Required testing includes concrete cylinder breaks, proctor and sieve analysis, and 4” x 8” concrete test cylinders. Proposals must include unit rates for administration, reporting, travel, and overhead. Submissions are due via email to the Construction Manager, Campus Construction Management Group, by January 30, 2026.
Unit rate and price schedule, Insurance coverage list, Certified written reports, Daily reports
Unit prices/hourly rates, qualifications, best value
Hear what Ellicottville Central School District plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
Ellicottville Central School District is seeking proposals for Construction Special Inspection and Testing Services to facilitate Phase 2 of the 2024 Capital Improvement Project.
The scope of work includes field inspections and laboratory testing for structural steel, welding, concrete reinforcement, cast cylinders, concrete temperature monitoring, and cold weather masonry operations. Services are anticipated to start approximately April 20, 2026, with completion by December 31, 2026. Required testing includes concrete cylinder breaks, proctor and sieve analysis, and 4” x 8” concrete test cylinders. Proposals must include unit rates for administration, reporting, travel, and overhead. Submissions are due via email to the Construction Manager, Campus Construction Management Group, by January 30, 2026.
EVALUATION CRITERIA
3- Unit prices/hourly rates
- Qualifications
- Best value
REQUIRED DELIVERABLES
4- Unit rate and price schedule
- Insurance coverage list
- Certified written reports
- Daily reports
REQUIRED ATTACHMENTS
Unit rate schedule, insurance certificates
REQUIRED STAFFING
6- Submit to
- [email protected]
- Scope location
- Ellicottville, NY
Questions about this RFP
How do I respond to this RFP from Ellicottville Central School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Noriel Esteron.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Ellicottville Central School District in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Noriel Esteron at (585) 603-3217. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Qualified Special Inspector - Structural Steel, Qualified Special Inspector - Welding, Qualified Special Inspector - Concrete Reinforcement, Qualified Special Inspector - Cast Cylinders, Qualified Special Inspector - Concrete Temperature, Qualified Special Inspector - Cold Weather Masonry. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Unit rate and price schedule, Insurance coverage list, Certified written reports, Daily reports. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Unit prices/hourly rates, qualifications, best value" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Ellicottville Central School District?
All active and historical solicitations from Ellicottville Central School District are tracked and searchable. As a school agency, Ellicottville Central School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 8 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Unit rate schedule, insurance certificates. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Ellicottville Central School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ellicottville, NY. Review the full solicitation for detailed scope requirements.