Eastern Maine Community College - Propane for Katahdin Region Higher Education Center - RFQ #26-27 (2026)
Eastern Maine Community CollegeHigher Ed · Bangor, ME- Due
- Oct 26, 2026
- Deadline passed
- Posted
- Oct 1, 2026
- Contract term
- 1 year
- Primary contact
- Cindy Kasprzak
The 30-second brief
Eastern Maine Community College is requesting quotes from qualified vendors to provide propane fuel for the 2026-2027 heating season, spanning November 1, 2026 through June 30, 2027, at the Katahdin Region Higher Education Center located at 1 Dirigo Drive, Suite 1, East Millinocket, ME. The estimated requirement is approximately 12,500 gallons delivered via metered tank trucks to three 1,000-gallon underground tanks. Bids are due no later than 4:00 PM on October 26, 2026, submitted by email to Cindy Kasprzak at [email protected] or [email protected]. The contract involves a fixed price per gallon option paid upon delivery, with requirements for a certificate of insurance for broad comprehensive liability in the minimum amount of $1,000,000, and a performance bond for prepayments of $7,500 or higher. Bids will be evaluated based on bidder prices, ability to meet bid specifications, and past performance.
Propane fuel, 12, 500 gallons total volume, Delivered to 3 - 1, 000 gallon underground tanks
Bidders prices, Ability to meet the requirements of the bid specifications, Past performance of the bidder
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Summary
Eastern Maine Community College is requesting quotes from qualified vendors to provide propane fuel for the 2026-2027 heating season, spanning November 1, 2026 through June 30, 2027, at the Katahdin Region Higher Education Center located at 1 Dirigo Drive, Suite 1, East Millinocket, ME. The estimated requirement is approximately 12,500 gallons delivered via metered tank trucks to three 1,000-gallon underground tanks.
Bids are due no later than 4:00 PM on October 26, 2026, submitted by email to Cindy Kasprzak at [email protected] or [email protected]. The contract involves a fixed price per gallon option paid upon delivery, with requirements for a certificate of insurance for broad comprehensive liability in the minimum amount of $1,000,000, and a performance bond for prepayments of $7,500 or higher. Bids will be evaluated based on bidder prices, ability to meet bid specifications, and past performance.
EVALUATION CRITERIA
3- Bidders prices
- Ability to meet the requirements of the bid specifications
- Past performance of the bidder
REQUIRED DELIVERABLES
5- Propane fuel
- 12
- 500 gallons total volume
- Delivered to 3 - 1
- 000 gallon underground tanks
REQUIRED ATTACHMENTS
3- Certificate of insurance
- Performance bond
- Signed Schedule I quote form
- Submit to
- [email protected]
- Duration
- 8 months
- Scope location
- East Millinocket, ME
Questions about this QUOTE
How do I respond to this Quote from Eastern Maine Community College?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 26, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Cindy Kasprzak.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including Eastern Maine Community College in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cindy Kasprzak. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Propane fuel, 12, 500 gallons total volume, Delivered to 3 - 1, 000 gallon underground tanks. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Bidders prices, Ability to meet the requirements of the bid specifications, Past performance of the bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Eastern Maine Community College?
All active and historical solicitations from Eastern Maine Community College are tracked and searchable. As a higher ed agency, Eastern Maine Community College regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate of insurance, Performance bond, Signed Schedule I quote form. Review the full document from Eastern Maine Community College for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: East Millinocket, ME. Review the full solicitation for detailed scope requirements.