Eastern Maine Community College Event Management System RFP
Eastern Maine Community CollegeHigher Ed · Bangor, ME- Due
- Jan 15, 2026
- Deadline passed
- Posted
- Jan 17, 2024
- Primary contact
- Cynthia Kasprzak
The 30-second brief
Eastern Maine Community College is seeking proposals for a comprehensive cloud-based event management system (EMS) for the 2026 academic year. The system must centralize room scheduling, automate financial workflows, and integrate with standard communication and calendaring tools. Key features include automated workflows, equipment and document association, automated invoicing, reporting, and calendar integrations.
Ability to provide requested products quickly, fees charged, and other criteria as deemed appropriate by EMCC.
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Summary
Eastern Maine Community College is seeking proposals for a comprehensive cloud-based event management system (EMS) for the 2026 academic year.
The system must centralize room scheduling, automate financial workflows, and integrate with standard communication and calendaring tools. Key features include automated workflows, equipment and document association, automated invoicing, reporting, and calendar integrations.
EVALUATION CRITERIA
3- Ability to provide requested products quickly
- Fees charged
- Other criteria as deemed appropriate by EMCC
REQUIRED ATTACHMENTS
1. The estimated date of delivery; 2. A schedule of itemized fees and total cost.
- Submit to
- 354 Hogan Road, Bangor, ME 04401
Questions about this RFP
How do I respond to this RFP from Eastern Maine Community College?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 15, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 354 Hogan Road, Bangor, ME 04401. For questions, contact Cynthia Kasprzak.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Eastern Maine Community College in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cynthia Kasprzak. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Ability to provide requested products quickly, fees charged, and other criteria as deemed appropriate by EMCC." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Eastern Maine Community College?
All active and historical solicitations from Eastern Maine Community College are tracked and searchable. As a higher ed agency, Eastern Maine Community College regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: 1. The estimated date of delivery; 2. A schedule of itemized fees and total cost.. Review the full document from Eastern Maine Community College for the complete list.