East Ramapo Central School District Musical Instrument Repair and Maintenance Services RFQ-ER-9-27 2026
EAST RAMAPO CENTRAL SCHOOL DISTRICT (SPRING VALLEY)School · Spring Valley, NY- Due
- Aug 24, 2026
- Deadline passed
- Posted
- Aug 11, 2026
- Contract term
- 1 year
- Primary contact
- Michelle Rivera
- (800) 835-4603
The 30-second brief
East Ramapo Central School District is seeking a qualified vendor for the repair, maintenance, inspection, and overhaul of district-owned band and orchestra instruments for the 2026-2027 school year. Quotes are due August 24, 2026.
Routine maintenance, Emergency repairs, Major repairs, Complete overhauls, Annual inspections, Written repair estimates, Pickup and delivery service
Qualifications, experience, responsiveness, pricing, service capabilities, overall value
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Summary
East Ramapo Central School District is seeking a qualified vendor for the repair, maintenance, inspection, and overhaul of district-owned band and orchestra instruments for the 2026-2027 school year. Quotes are due August 24, 2026.
EVALUATION CRITERIA
6- Qualifications
- Experience
- Responsiveness
- Pricing
- Service capabilities
- Overall value
REQUIRED DELIVERABLES
7- Routine maintenance
- Emergency repairs
- Major repairs
- Complete overhauls
- Annual inspections
- Written repair estimates
- Pickup and delivery service
REQUIRED ATTACHMENTS
5- W-9
- Insurance certificates
- Three public school references
- Technician certifications
- Factory-authorized repair certifications
REQUIRED STAFFING
Certified repair personnel with a minimum of 10 years experience
- Submit to
- http://www.bidnetdirect.com/new-york
- Duration
- 36 months
- Scope location
- Spring Valley, NY
- Reported agency
- East Ramapo Central School District
Questions about this RFQ
How do I respond to this RFQ from EAST RAMAPO CENTRAL SCHOOL DISTRICT (SPRING VALLEY)?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: http://www.bidnetdirect.com/new-york. For questions, contact Michelle Rivera.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including EAST RAMAPO CENTRAL SCHOOL DISTRICT (SPRING VALLEY) in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Michelle Rivera at (800) 835-4603. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Certified repair personnel with a minimum of 10 years experience. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Routine maintenance, Emergency repairs, Major repairs, Complete overhauls, Annual inspections, Written repair estimates, Pickup and delivery service. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications, experience, responsiveness, pricing, service capabilities, overall value" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from EAST RAMAPO CENTRAL SCHOOL DISTRICT (SPRING VALLEY)?
All active and historical solicitations from EAST RAMAPO CENTRAL SCHOOL DISTRICT (SPRING VALLEY) are tracked and searchable. As a school agency, EAST RAMAPO CENTRAL SCHOOL DISTRICT (SPRING VALLEY) regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: W-9, Insurance certificates, Three public school references, Technician certifications, Factory-authorized repair certifications. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from EAST RAMAPO CENTRAL SCHOOL DISTRICT (SPRING VALLEY) for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Spring Valley, NY. Review the full solicitation for detailed scope requirements.