East Bay Charter Township Non-Motorized Pathway Maintenance Services RFP 2026
Town of East BayCity · Traverse City, MI- Due
- Sep 10, 2026
- Deadline passed
- Posted
- Aug 12, 2026
- Contract term
- 1 year
- Primary contact
- Claire Karner
- (231) 947-8681 ext 2
The 30-second brief
East Bay Charter Township is soliciting proposals for year-round maintenance of sidewalks and non-motorized pathways. The procurement is divided into two projects: Project #1 involves approximately four miles of sidewalk along the US-31 Beach District corridor, and Project #2 covers a 1.6-mile Safe Routes to School Trail connecting four schools and approximately 2,500 students. Services include winter maintenance (snow plowing, blowing, ice removal, deicing application) and seasonal maintenance (mechanical edging, sweeping, leaf removal, vegetation trimming). Bidders must be licensed in Michigan with at least five years of commercial snow removal experience. Proposals are due September 10, 2026, at 3:00 p.m. to the Director of Planning & Zoning.
One electronic PDF and one printed copy of the proposal
Qualifications and experience, Demonstrated ability, Equipment availability, Staffing capacity, Response time, References, Cost, Overall value
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Summary
East Bay Charter Township is soliciting proposals for year-round maintenance of sidewalks and non-motorized pathways.
The procurement is divided into two projects: Project #1 involves approximately four miles of sidewalk along the US-31 Beach District corridor, and Project #2 covers a 1.6-mile Safe Routes to School Trail connecting four schools and approximately 2,500 students. Services include winter maintenance (snow plowing, blowing, ice removal, deicing application) and seasonal maintenance (mechanical edging, sweeping, leaf removal, vegetation trimming). Bidders must be licensed in Michigan with at least five years of commercial snow removal experience. Proposals are due September 10, 2026, at 3:00 p.m. to the Director of Planning & Zoning.
EVALUATION CRITERIA
8- Qualifications and experience
- Demonstrated ability
- Equipment availability
- Staffing capacity
- Response time
- References
- Cost
- Overall value
REQUIRED DELIVERABLES
One electronic PDF and one printed copy of the proposal
REQUIRED ATTACHMENTS
Attachment A – Project #1 Map, Attachment B – Project #2 Map
REQUIRED STAFFING
additional work
- Submit to
- 1965 North Three Mile Road, Traverse City, MI 49696
- Duration
- 36 months
- Scope location
- Traverse City, MI
- Reported agency
- East Bay Charter Township
Questions about this RFP
How do I respond to this RFP from Town of East Bay?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1965 North Three Mile Road, Traverse City, MI 49696. For questions, contact Claire Karner.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of East Bay in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Claire Karner at (231) 947-8681 ext 2. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: additional work. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: One electronic PDF and one printed copy of the proposal. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and experience, Demonstrated ability, Equipment availability, Staffing capacity, Response time, References, Cost, Overall value" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of East Bay?
All active and historical solicitations from Town of East Bay are tracked and searchable. As a city agency, Town of East Bay regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A – Project #1 Map, Attachment B – Project #2 Map. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of East Bay for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Traverse City, MI. Review the full solicitation for detailed scope requirements.