Dothan City Schools Grounds Maintenance Bid 2026 - Bid # 8325-10
Dothan City School DistrictSchool · Dothan, AL- Due
- Oct 19, 2026
- Deadline passed
- Posted
- Oct 5, 2026
- Contract term
- 2 years
- Primary contact
- Shgodwin
The 30-second brief
Dothan City Schools is seeking competitive sealed bids for comprehensive grounds maintenance, turf management, edging, weed-eating, and debris removal across multiple school and facility locations under Bid # 8325-10. The scope includes mowing turf (maintaining Bermuda at 1.5–2.5 inches and Centipede at 2.0–2.5 inches), edging curb lines, sidewalks, tracks, and building perimeters, hardscape debris clean-up, and pre-mow trash sweeps, with peak season services occurring every 10 days from March to September and off-peak services once a month from October to February. The initial contract term runs for two years from January 1, 2027 to December 31, 2028, with an optional one-year renewal through December 31, 2029. Bids are divided into two separate sections: Section 1 (North & West Zone) and Section 2 (South & East Zone), which will be evaluated and awarded independently to the lowest responsible and responsive bidder. Submissions are due by 9:00 AM on Monday, October 19, 2026, at the Dothan Board of Education Training Room I, located at 1665 Honeysuckle Road, Dothan, AL 36305. Specific vendor requirements include a current W-9, commercial liability insurance ($1,000,000 per occurrence / $1,000,000 aggregate), workers' compensation, a City of Dothan Business License, a valid Horticultural Business License for chemical applications, criminal background checks, an Alabama E-Verify Affidavit, a Staffing & Operational Capacity Statement, and three verifiable references.
Mowing and turf care, Edging and trimming, Hardscape debris clean-up, Pre-mow trash sweep
Lowest responsible and responsive bidder
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Summary
Dothan City Schools is seeking competitive sealed bids for comprehensive grounds maintenance, turf management, edging, weed-eating, and debris removal across multiple school and facility locations under Bid # 8325-10.
The scope includes mowing turf (maintaining Bermuda at 1.5–2.5 inches and Centipede at 2.0–2.5 inches), edging curb lines, sidewalks, tracks, and building perimeters, hardscape debris clean-up, and pre-mow trash sweeps, with peak season services occurring every 10 days from March to September and off-peak services once a month from October to February. The initial contract term runs for two years from January 1, 2027 to December 31, 2028, with an optional one-year renewal through December 31, 2029. Bids are divided into two separate sections: Section 1 (North & West Zone) and Section 2 (South & East Zone), which will be evaluated and awarded independently to the lowest responsible and responsive bidder. Submissions are due by 9:00 AM on Monday, October 19, 2026, at the Dothan Board of Education Training Room I, located at 1665 Honeysuckle Road, Dothan, AL 36305. Specific vendor requirements include a current W-9, commercial liability insurance ($1,000,000 per occurrence / $1,000,000 aggregate), workers' compensation, a City of Dothan Business License, a valid Horticultural Business License for chemical applications, criminal background checks, an Alabama E-Verify Affidavit, a Staffing & Operational Capacity Statement, and three verifiable references.
EVALUATION CRITERIA
Lowest responsible and responsive bidder
REQUIRED DELIVERABLES
4- Mowing and turf care
- Edging and trimming
- Hardscape debris clean-up
- Pre-mow trash sweep
REQUIRED ATTACHMENTS
Completed DCS Bid Form, W-9, Proof of General Liability Insurance and business license, Staffing & Operational Capacity Statement, Three (3) verifiable commercial, governmental, or educational references, Signed certifications contained in this ITB (E-Verify Certification, Non-Collusion Affidavit, Conflict of Interest Disclosure, Insurance Requirements, DCS Vendor Minority Questionnaire)
- Submit to
- Office of the Dothan Board of Education in Training Room I, 1665 Honeysuckle Road, Dothan, AL 36305
- Duration
- 24 months
- Scope location
- Dothan, AL
- Reported agency
- Dothan City Schools
Questions about this IFB
How do I respond to this IFB from Dothan City School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the Dothan Board of Education in Training Room I, 1665 Honeysuckle Road, Dothan, AL 36305. For questions, contact Shgodwin.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Dothan City School District in AL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Shgodwin. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Mowing and turf care, Edging and trimming, Hardscape debris clean-up, Pre-mow trash sweep. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible and responsive bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Dothan City School District?
All active and historical solicitations from Dothan City School District are tracked and searchable. As a school agency, Dothan City School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Completed DCS Bid Form, W-9, Proof of General Liability Insurance and business license, Staffing & Operational Capacity Statement, Three (3) verifiable commercial, governmental, or educational referen. Review the full document from Dothan City School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Dothan, AL. Review the full solicitation for detailed scope requirements.