District Five of Lexington and Richland Counties Energy & Utility Management Software RFP 2027-006
Lexington School District 5School · Irmo, SC- Due
- Sep 17, 2026
- Deadline passed
- Posted
- Sep 1, 2026
- Contract term
- 5 years
- Primary contact
- Chris Winslow
- (803) 476-8140
The 30-second brief
School District Five of Lexington and Richland Counties is seeking competitive sealed proposals for a secure, cloud-based energy and utility management software solution under solicitation 2027-006. The awarded solution must centralize utility account information, automate bill collection and data entry, track consumption and costs for electricity, natural gas, water, sewer, and propane, and identify billing irregularities. Requirements include software licensing, hosting, data migration from existing EnergyCAP data, training, and technical support. The estimated contract period runs from October 1, 2026, through September 30, 2031. Proposals are due by September 17, 2026, at 11:00 am, with a question deadline of September 9, 2026.
Software licensing, Hosting, Configuration, Implementation, Data migration, Training, Technical support, Maintenance, Updates
Technical Approach and Functional Capabilities, Qualifications and Experience, Implementation and Data Migration Plan, Support and Service, Price
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Summary
School District Five of Lexington and Richland Counties is seeking competitive sealed proposals for a secure, cloud-based energy and utility management software solution under solicitation 2027-006.
The awarded solution must centralize utility account information, automate bill collection and data entry, track consumption and costs for electricity, natural gas, water, sewer, and propane, and identify billing irregularities. Requirements include software licensing, hosting, data migration from existing EnergyCAP data, training, and technical support. The estimated contract period runs from October 1, 2026, through September 30, 2031. Proposals are due by September 17, 2026, at 11:00 am, with a question deadline of September 9, 2026.
EVALUATION CRITERIA
5- Technical Approach and Functional Capabilities
- Qualifications and Experience
- Implementation and Data Migration Plan
- Support and Service
- Price
REQUIRED DELIVERABLES
9- Software licensing
- Hosting
- Configuration
- Implementation
- Data migration
- Training
- Technical support
- Maintenance
- Updates
REQUIRED ATTACHMENTS
8- Cover Page
- Page 2
- Price Proposal
- Reference Sheet
- Completed W-9
- Insurance Summary
- Resumes
- Financial Statement
- Submit to
- District Five of Lexington and Richland Counties, Purchasing Office, 1020 Dutch Fork Road, Irmo, SC 29063
- Scope location
- Irmo, SC
- Reported agency
- District Five of Lexington and Richland Counties
Questions about this RFP
How do I respond to this RFP from Lexington School District 5?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: District Five of Lexington and Richland Counties, Purchasing Office, 1020 Dutch Fork Road, Irmo, SC 29063. For questions, contact Chris Winslow.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Lexington School District 5 in SC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Chris Winslow at (803) 476-8140. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Software licensing, Hosting, Configuration, Implementation, Data migration, Training, Technical support, Maintenance, Updates. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Approach and Functional Capabilities, Qualifications and Experience, Implementation and Data Migration Plan, Support and Service, Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Lexington School District 5?
All active and historical solicitations from Lexington School District 5 are tracked and searchable. As a school agency, Lexington School District 5 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Page, Page 2, Price Proposal, Reference Sheet, Completed W-9, Insurance Summary, Resumes, Financial Statement. Review the full document from Lexington School District 5 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Irmo, SC. Review the full solicitation for detailed scope requirements.