Department of National Defence - Laser Engraving Machine - Request for Proposal W6399-27-SS24/A, 2026
National DefenceFederal · Ottawa, ON- Due
- Dec 4, 2026
- 27 days left
- Posted
- Nov 4, 2026
- Primary contact
- Amy Helmer
- (613) 687-5511
The 30-second brief
The Department of National Defence has a requirement for one laser engraving machine to replace an existing asset that has reached the end of its useful life at Canadian Forces Base (CFB) Petawawa, Ontario. The equipment must include both 150W CO2 and RF 30W lasers, a minimum working area of 39" x 62", a feed-through door, adjustable Z-axis table, built-in chiller, fume extraction port, red dot position beam, built-in alignment camera, and support for various graphics formats. The procurement includes accessories, Lightburn - Pro license key, a PiBurn rotary 4.0, personal protective equipment (PPE), and a one-year warranty. The submission deadline is December 4, 2026, and deliverables are required no later than March 31, 2027.
One (1) laser engraving machine and all required accessories, Lightburn - Pro License Key, Personal Protective Equipment (PPE) (Pair), One (1) Year Warranty
Lowest Evaluated Price with Mandatory Technical Criteria
Bids like this start as pre-RFPs. Get the next ones early.
Get matched pre-RFPs freeFree account · 30-second setup · No credit card
Summary
The Department of National Defence has a requirement for one laser engraving machine to replace an existing asset that has reached the end of its useful life at Canadian Forces Base (CFB) Petawawa, Ontario.
The equipment must include both 150W CO2 and RF 30W lasers, a minimum working area of 39" x 62", a feed-through door, adjustable Z-axis table, built-in chiller, fume extraction port, red dot position beam, built-in alignment camera, and support for various graphics formats. The procurement includes accessories, Lightburn - Pro license key, a PiBurn rotary 4.0, personal protective equipment (PPE), and a one-year warranty. The submission deadline is December 4, 2026, and deliverables are required no later than March 31, 2027.
EVALUATION CRITERIA
Lowest Evaluated Price with Mandatory Technical Criteria
REQUIRED DELIVERABLES
4- One (1) laser engraving machine and all required accessories
- Lightburn - Pro License Key
- Personal Protective Equipment (PPE) (Pair)
- One (1) Year Warranty
REQUIRED ATTACHMENTS
4- Offer Submission Form
- Offeror Declaration Form
- Integrity Declaration Form
- Business Number (BN)
- Submit to
- [email protected]
- Scope location
- Petawawa, Ontario
- Reported agency
- Department of National Defence
Questions about this RFP
How do I respond to this RFP from National Defence?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Amy Helmer.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including National Defence in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Amy Helmer at (613) 687-5511. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: One (1) laser engraving machine and all required accessories, Lightburn - Pro License Key, Personal Protective Equipment (PPE) (Pair), One (1) Year Warranty. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest Evaluated Price with Mandatory Technical Criteria" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from National Defence?
All active and historical solicitations from National Defence are tracked and searchable. As a federal agency, National Defence regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 4, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Offer Submission Form, Offeror Declaration Form, Integrity Declaration Form, Business Number (BN). Review the full document from National Defence for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Petawawa, Ontario. Review the full solicitation for detailed scope requirements.