DeKalb County School District - HVAC Water Treatment Services - RFP 27-812 (2026)
DeKalb County School DistrictSchool · Stone Mountain, GA- Due
- Oct 22, 2026
- Deadline passed
- Posted
- Sep 17, 2026
- Contract term
- 1 year
- Primary contact
- Tijauna Naylor Smith
- (678) 676-1313
The 30-second brief
The DeKalb County School District (DCSD) is seeking competitive proposals from qualified vendors to provide comprehensive district-wide HVAC water treatment services for approximately 98 facilities, including cooling towers, chilled-water closed loops, heating-tempered water closed loops, and hot-water or steam boilers. The required services include corrosion monitoring, scale prevention, Legionella risk management, routine water testing, chemical adjustment, biocide application, connected water-treatment monitoring, and electronic reporting, ensuring compatibility with existing Walchem infrastructure. The contract term is one year with four optional one-year extensions. Submissions are due by October 22, 2026, at 2:00 PM via the IonWave portal. Vendors must comply with Georgia E-Verify, business license, and insurance requirements.
Firm's Overview (20 points), Scope of Services (35 points), Firm's Relevant Experience and Expertise (20 points), Professional References (10 points), Cost Proposal (15 points)
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Summary
The DeKalb County School District (DCSD) is seeking competitive proposals from qualified vendors to provide comprehensive district-wide HVAC water treatment services for approximately 98 facilities, including cooling towers, chilled-water closed loops, heating-tempered water closed loops, and hot-water or steam boilers.
The required services include corrosion monitoring, scale prevention, Legionella risk management, routine water testing, chemical adjustment, biocide application, connected water-treatment monitoring, and electronic reporting, ensuring compatibility with existing Walchem infrastructure. The contract term is one year with four optional one-year extensions. Submissions are due by October 22, 2026, at 2:00 PM via the IonWave portal. Vendors must comply with Georgia E-Verify, business license, and insurance requirements.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
21- Addenda
- Audited Company Financial Statement 2024
- Company Financial Statement 2025
- Business License
- Certificate of Insurance
- Georgia Pesticide Contractor License
- Georgia Certified Commercial Pesticide Applicator
- Attachment A Cost Proposal Form
- Attachment B Non- Collusion
- Attachment C - Conflict of Interest Form
- Attachment D - Critical Paragraphs Form
- Attachment E Statement of Confidentiality and Non-Disclosure
- Attachment F- Suspension and Debarment Certification
- Attachment G Immigration & Security Certification
- Attachment H- Signature Page
- Technical Proposal
- Brochures
- Catalogs
- Manuals
- Websites
- Add Value
- Submit to
- https://dekalbschoolsga.ionwave.net
- Duration
- 12 months
- Scope location
- Stone Mountain, GA
Questions about this RFP
How do I respond to this RFP from DeKalb County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 22, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://dekalbschoolsga.ionwave.net. For questions, contact Tijauna Naylor Smith.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including DeKalb County School District in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tijauna Naylor Smith at (678) 676-1313. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Firm's Overview (20 points), Scope of Services (35 points), Firm's Relevant Experience and Expertise (20 points), Professional References (10 points), Cost Proposal (15 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from DeKalb County School District?
All active and historical solicitations from DeKalb County School District are tracked and searchable. As a school agency, DeKalb County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Addenda, Audited Company Financial Statement 2024, Company Financial Statement 2025, Business License, Certificate of Insurance, Georgia Pesticide Contractor License, Georgia Certified Commercial Pest. Review the full document from DeKalb County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Stone Mountain, GA. Review the full solicitation for detailed scope requirements.