DeKalb County School District HVAC Water Treatment Services RFP 27-812
DeKalb County School DistrictSchool · Stone Mountain, GA- Due
- Oct 22, 2026
- Deadline passed
- Posted
- Sep 17, 2026
- Contract term
- 1 year
- Primary contact
- Tijauna Naylor Smith
- (678) 676-1313
The 30-second brief
DeKalb County School District is seeking competitive proposals from qualified vendors to provide comprehensive district-wide HVAC water treatment services across approximately 98 facilities, including cooling tower and open condenser-water systems, chilled-water closed loops, heating and tempered-water closed loops, and hot-water and steam boilers. The scope includes routine water testing, corrosion monitoring, Legionella prevention and biological risk management, chemical feed maintenance, Walchem controller programming and integration, system cleanliness, descaling, and emergency services. Proposals are due by October 22, 2026, at 2:00 PM EST. The initial contract term is for one year with four optional one-year renewal terms, starting on or about February 2027.
Cooling Tower / Open Condenser Water Treatment - Complete Routine Service; Chilled Water Closed Loop Treatment - Complete Routine Service; Heating/Tempered Water Closed Loop Treatment - Complete Routine Service; Hot Water Boiler Treatment; Corrosion Coupon Installation, Analysis & Report; Microbiological / Bacteria Testing; Legionella Laboratory Testing; Additional Water Chemistry Analysis; Cooling Tower Cleaning and Disinfection; Cooling Tower Basin Cleaning / Vacuuming; Closed Loop Chemical Cleaning / Flush; Closed Loop Passivation Following Cleaning or Major Repair; Boiler Chemical Cleaning / Descaling; Emergency System Disinfection / Remediation; Existing Walchem Controller Inspection, Calibration & Programming; Walchem-Compatible Chemical Feed Pump Inspection / Calibration; Walchem-Compatible Biocide Feed System Inspection / Calibration; Connected Controller Setup / Commissioning; Remote Monitoring / Data Connectivity Service
Firm’s Overview (20 Points), Scope of Services (35 Points), Firm’s Relevant Experience and Expertise (20 Points), Professional References (10 Points), Cost Proposal (15 Points)
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Summary
DeKalb County School District is seeking competitive proposals from qualified vendors to provide comprehensive district-wide HVAC water treatment services across approximately 98 facilities, including cooling tower and open condenser-water systems, chilled-water closed loops, heating and tempered-water closed loops, and hot-water and steam boilers.
The scope includes routine water testing, corrosion monitoring, Legionella prevention and biological risk management, chemical feed maintenance, Walchem controller programming and integration, system cleanliness, descaling, and emergency services. Proposals are due by October 22, 2026, at 2:00 PM EST. The initial contract term is for one year with four optional one-year renewal terms, starting on or about February 2027.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
19- Cooling Tower / Open Condenser Water Treatment - Complete Routine Service
- Chilled Water Closed Loop Treatment - Complete Routine Service
- Heating/Tempered Water Closed Loop Treatment - Complete Routine Service
- Hot Water Boiler Treatment
- Corrosion Coupon Installation, Analysis & Report
- Microbiological / Bacteria Testing
- Legionella Laboratory Testing
- Additional Water Chemistry Analysis
- Cooling Tower Cleaning and Disinfection
- Cooling Tower Basin Cleaning / Vacuuming
- Closed Loop Chemical Cleaning / Flush
- Closed Loop Passivation Following Cleaning or Major Repair
- Boiler Chemical Cleaning / Descaling
- Emergency System Disinfection / Remediation
- Existing Walchem Controller Inspection, Calibration & Programming
- Walchem-Compatible Chemical Feed Pump Inspection / Calibration
- Walchem-Compatible Biocide Feed System Inspection / Calibration
- Connected Controller Setup / Commissioning
- Remote Monitoring / Data Connectivity Service
REQUIRED ATTACHMENTS
20- Addenda
- Audited Company Financial Statement 2024
- Company Financial Statement 2025
- Business License
- Certificate of Insurance
- Georgia Pesticide Contractor License
- Georgia Certified Commercial Pesticide Applicator
- Attachment A Cost Proposal Form
- Attachment B Non- Collusion
- Attachment C - Conflict of Interest Form
- Attachment D - Critical Paragraphs Form
- Attachment E Statement of Confidentiality and Non-Disclosure
- Attachment F- Suspension and Debarment Certification
- Attachment G Immigration & Security Certification
- Attachment H- Signature Page
- Technical Proposal
- Brochures
- Catalogs
- Manuals
- Websites
- Submit to
- https://dekalbschoolsga.ionwave.net
- Duration
- 12 months
- Scope location
- Stone Mountain, GA
Questions about this RFP
How do I respond to this RFP from DeKalb County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 22, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://dekalbschoolsga.ionwave.net. For questions, contact Tijauna Naylor Smith.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including DeKalb County School District in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tijauna Naylor Smith at (678) 676-1313. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Cooling Tower / Open Condenser Water Treatment - Complete Routine Service; Chilled Water Closed Loop Treatment - Complete Routine Service; Heating/Tempered Water Closed Loop Treatment - Complete Routine Service; Hot Water Boiler Treatment; Corrosion Coupon Installation, Analysis & Report; Microbiolo. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Firm’s Overview (20 Points), Scope of Services (35 Points), Firm’s Relevant Experience and Expertise (20 Points), Professional References (10 Points), Cost Proposal (15 Points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from DeKalb County School District?
All active and historical solicitations from DeKalb County School District are tracked and searchable. As a school agency, DeKalb County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Addenda, Audited Company Financial Statement 2024, Company Financial Statement 2025, Business License, Certificate of Insurance, Georgia Pesticide Contractor License, Georgia Certified Commercial Pest. Review the full document from DeKalb County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Stone Mountain, GA. Review the full solicitation for detailed scope requirements.