De Witt County Asphalt Maintenance Services Bid Packet 2027-0002
DeWitt CountyCounty · DeWitt County, TX- Due
- Sep 17, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Neomi Williams
- (361) 275-0926
The 30-second brief
De Witt County, Texas is soliciting sealed bids for Asphalt Maintenance Services (Labor and Equipment) under Bid Packet No. 2027-0002. The scope of work includes providing equipment and labor for road maintenance tasks such as installing paving oil (AC-5, AC-10, AC-15P, MC-30, RC-250), chipseal rock (grades 3, 4, or 5), hot mix (3-inch layer), crack seal, and fog seal. The contract term is for a base year from October 1, 2026, to September 30, 2027, with up to two one-year extensions. Requirements include a 5% bid bond, performance and payment bonds of $2,000,000 each, and specific insurance coverages. Bids must be submitted to the County Auditor, Neomi Williams, by September 17, 2026, at 3:00 p.m.
Bid Contract, Bid Bond, Conflict of Interest Questionnaire (Form CIQ), Certificate of Interested Parties (Form 1295), Suspension/Debarment Certification, Fair Labor Standards Act Certification, Non-Collusion Certification, Certificate of Liability Insurance, Exhibit B Bid Submittal Sheet
County may reject any and all bids and award the bid deemed most advantageous to the County.
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Summary
De Witt County, Texas is soliciting sealed bids for Asphalt Maintenance Services (Labor and Equipment) under Bid Packet No. 2027-0002.
The scope of work includes providing equipment and labor for road maintenance tasks such as installing paving oil (AC-5, AC-10, AC-15P, MC-30, RC-250), chipseal rock (grades 3, 4, or 5), hot mix (3-inch layer), crack seal, and fog seal. The contract term is for a base year from October 1, 2026, to September 30, 2027, with up to two one-year extensions. Requirements include a 5% bid bond, performance and payment bonds of $2,000,000 each, and specific insurance coverages. Bids must be submitted to the County Auditor, Neomi Williams, by September 17, 2026, at 3:00 p.m.
EVALUATION CRITERIA
County may reject any and all bids and award the bid deemed most advantageous to the County.
REQUIRED DELIVERABLES
9- Bid Contract
- Bid Bond
- Conflict of Interest Questionnaire (Form CIQ)
- Certificate of Interested Parties (Form 1295)
- Suspension/Debarment Certification
- Fair Labor Standards Act Certification
- Non-Collusion Certification
- Certificate of Liability Insurance
- Exhibit B Bid Submittal Sheet
REQUIRED ATTACHMENTS
10- Bid Bond
- Payment and Performance Bonds
- Certificate from a Surety Company
- Form CIQ
- Form 1295
- Suspension/Debarment Certification
- Fair Labor Standards Act Certification
- Non-Collusion Certification
- Certificate of Liability Insurance
- Exhibit B
REQUIRED STAFFING
14- Submit to
- De Witt County Auditor, 102 N Clinton, Suite 240, Cuero, Texas 77954
- Duration
- 36 months
- Scope location
- Cuero, TX
- Reported agency
- De Witt County
Questions about this BID
How do I respond to this Bid from DeWitt County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: De Witt County Auditor, 102 N Clinton, Suite 240, Cuero, Texas 77954. For questions, contact Neomi Williams.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including DeWitt County in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Neomi Williams at (361) 275-0926. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Laborer, Crew Foreman, Supervisor, Professional, Service Mechanical, Dump Truck Operator, Loader Operator, Tractor Trailer Rig Operator, Distributor Operator, Lay Down Machine Operator, Chip Spreader Operator, Roller Operator, Broom Operator, Wind Row Elevator Operator. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Contract, Bid Bond, Conflict of Interest Questionnaire (Form CIQ), Certificate of Interested Parties (Form 1295), Suspension/Debarment Certification, Fair Labor Standards Act Certification, Non-Collusion Certification, Certificate of Liability Insurance, Exhibit B Bid Submittal Sheet. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "County may reject any and all bids and award the bid deemed most advantageous to the County." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from DeWitt County?
All active and historical solicitations from DeWitt County are tracked and searchable. As a county agency, DeWitt County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Bond, Payment and Performance Bonds, Certificate from a Surety Company, Form CIQ, Form 1295, Suspension/Debarment Certification, Fair Labor Standards Act Certification, Non-Collusion Certification. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from DeWitt County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cuero, TX. Review the full solicitation for detailed scope requirements.