DCPS Managed Print Services RFP GAGA-2026-R-0029 - 2026
District of Columbia Public SchoolsSchool · Washington, DC- Due
- May 6, 2026
- Deadline passed
- Posted
- Apr 13, 2026
- Contract term
- 1 year
- Primary contact
- Yawovi Klouvi
- (202) 770-6117
The 30-second brief
The District of Columbia Public Schools (DCPS) is soliciting proposals for comprehensive Managed Print Services (MPS) under solicitation GAGA-2026-R-0029. The selected contractor will supply, deploy, and manage approximately 434 standardized multifunction printers (MFPs) across 117 schools and 5 administrative offices. The scope includes a centralized print management system (CPMS) supporting secure print release, mobile printing, and BYOD environments, along with full operational support, maintenance, and consumable replenishment. The contract is structured as a one-year base period with four one-year option years. Evaluation is based on technical factors (80 points) including MFP compliance, print management system functionality, and service approach, plus price (20 points). A mandatory 35% subcontracting requirement to Small Business Enterprises (SBEs) applies for contracts exceeding $250,000. Proposals are due electronically by May 6, 2026, following an extension provided in Amendment 002.
Standardized multifunction printers (MFPs) Tiers 1-6, Support service, Print Management Solutions License & Annual Support, Training, Fleet inventory reports, SLA compliance metrics
Technical Solution & MFP Compliance (25 points), Print Management System (20 points), Managed Support & Service approach (20 points), Service Level Agreements (10 points), Experience and References (5 points), Price (20 points)
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Summary
The District of Columbia Public Schools (DCPS) is soliciting proposals for comprehensive Managed Print Services (MPS) under solicitation GAGA-2026-R-0029.
The selected contractor will supply, deploy, and manage approximately 434 standardized multifunction printers (MFPs) across 117 schools and 5 administrative offices. The scope includes a centralized print management system (CPMS) supporting secure print release, mobile printing, and BYOD environments, along with full operational support, maintenance, and consumable replenishment. The contract is structured as a one-year base period with four one-year option years. Evaluation is based on technical factors (80 points) including MFP compliance, print management system functionality, and service approach, plus price (20 points). A mandatory 35% subcontracting requirement to Small Business Enterprises (SBEs) applies for contracts exceeding $250,000. Proposals are due electronically by May 6, 2026, following an extension provided in Amendment 002.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Standardized multifunction printers (MFPs) Tiers 1-6
- Support service
- Print Management Solutions License & Annual Support
- Training
- Fleet inventory reports
- SLA compliance metrics
REQUIRED ATTACHMENTS
7- Technical Proposal
- Price Proposal
- Equal Employment Opportunity Information Report
- First Source Employment Agreement
- Tax Certification Affidavit
- Bidder/Offeror Certification Form
- Subcontracting Plan
- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Washington, DC
Questions about this RFP
How do I respond to this RFP from District of Columbia Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Yawovi Klouvi.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including District of Columbia Public Schools in DC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Yawovi Klouvi at (202) 770-6117. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Standardized multifunction printers (MFPs) Tiers 1-6, Support service, Print Management Solutions License & Annual Support, Training, Fleet inventory reports, SLA compliance metrics. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Solution & MFP Compliance (25 points), Print Management System (20 points), Managed Support & Service approach (20 points), Service Level Agreements (10 points), Experience and References (5..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from District of Columbia Public Schools?
All active and historical solicitations from District of Columbia Public Schools are tracked and searchable. As a school agency, District of Columbia Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Technical Proposal, Price Proposal, Equal Employment Opportunity Information Report, First Source Employment Agreement, Tax Certification Affidavit, Bidder/Offeror Certification Form, Subcontracting P. Review the full document from District of Columbia Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Washington, DC. Review the full solicitation for detailed scope requirements.