David Douglas School District HVAC Merv13 Filters RFP 3.18.26.1 - 2026
David Douglas School District 40School · Portland, OR- Due
- Apr 20, 2026
- Deadline passed
- Posted
- Mar 18, 2026
- Contract term
- 1 year
- Primary contact
- Steve Blum
- (503) 261-8212
The 30-second brief
David Douglas School District (DDSD) is requesting competitive sealed proposals for the purchase and delivery of HVAC Merv13 filters to various schools, the District Office, and satellite locations. The District expects to purchase approximately 4,725 filters of various sizes annually, delivered on a triannual basis (winter break, spring break, and summer). The contractor must accommodate exact quantity ordering (singles) and provide ordering capabilities via phone, fax, email, or online. This is a qualifications-based selection with cost as a consideration. Proposals must be submitted electronically through Oregon Buys by April 20, 2026, at 2:00 p.m. PST. The contract term is one year effective June 1, 2026, with options to renew for up to six additional one-year terms. Direct questions to Patt Komar at (503) 261-8212.
Price Proposal (50 points), Technical Proposal (100 points: Title Page, Cover Letter, Ordering & Delivery Expectations, Experience, Litigation, W-9, Proposer Certifications, Acknowledgment of Addenda, Financial Standing, Reference Letters)
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Summary
David Douglas School District (DDSD) is requesting competitive sealed proposals for the purchase and delivery of HVAC Merv13 filters to various schools, the District Office, and satellite locations.
The District expects to purchase approximately 4,725 filters of various sizes annually, delivered on a triannual basis (winter break, spring break, and summer). The contractor must accommodate exact quantity ordering (singles) and provide ordering capabilities via phone, fax, email, or online. This is a qualifications-based selection with cost as a consideration. Proposals must be submitted electronically through Oregon Buys by April 20, 2026, at 2:00 p.m. PST. The contract term is one year effective June 1, 2026, with options to renew for up to six additional one-year terms. Direct questions to Patt Komar at (503) 261-8212.
EVALUATION CRITERIA
Price Proposal (50 points), Technical Proposal (100 points: Title Page, Cover Letter, Ordering & Delivery Expectations, Experience, Litigation, W-9, Proposer Certifications, Acknowledgment of Addenda, Financial Standing, Reference Letters)
REQUIRED ATTACHMENTS
6- Attachment A: Estimated Annual Sizes/Quantities
- Attachment B: Bid Form
- Attachment C: Proposer Certification Form
- Attachment D: Proposed Contract
- Attachment E: Reference Sheet
- W-9
- Submit to
- Oregon Buys: https://oregonbuys.gov/bso/view/login/login.xhtml
- Scope location
- Portland, OR
- Reported agency
- David Douglas School District
Questions about this RFP
How do I respond to this RFP from David Douglas School District 40?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 20, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Oregon Buys: https://oregonbuys.gov/bso/view/login/login.xhtml. For questions, contact Steve Blum.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including David Douglas School District 40 in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Steve Blum at (503) 261-8212. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price Proposal (50 points), Technical Proposal (100 points: Title Page, Cover Letter, Ordering & Delivery Expectations, Experience, Litigation, W-9, Proposer Certifications, Acknowledgment of Addenda,..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from David Douglas School District 40?
All active and historical solicitations from David Douglas School District 40 are tracked and searchable. As a school agency, David Douglas School District 40 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A: Estimated Annual Sizes/Quantities, Attachment B: Bid Form, Attachment C: Proposer Certification Form, Attachment D: Proposed Contract, Attachment E: Reference Sheet, W-9. Review the full document from David Douglas School District 40 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Portland, OR. Review the full solicitation for detailed scope requirements.