David Douglas School District Office Paper RFP 2025 - S-P26040-00015081
David Douglas School District 40School · Portland, OR- Due
- Nov 6, 2025
- Deadline passed
- Posted
- Oct 6, 2025
- Contract term
- 1 year
- Primary contact
- Steve Blum
- (503) 261-8212
The 30-second brief
David Douglas School District (DDSD) is soliciting competitive sealed proposals for the procurement and delivery of office paper to various schools, administrative buildings, and satellite locations throughout the Portland metro area. The District anticipates purchasing approximately 16 million sheets of paper annually, including various weights and finishes for use in laser printers, high-speed copiers, and fax machines. Requirements include online ordering capabilities and next-business-day delivery for orders placed by 4:00 p.m. The contract term is one year with options to renew for up to six additional one-year terms. Proposals must be submitted electronically through the Oregon Buys portal by November 6, 2025, at 2:00 p.m. PST. Evaluation is qualifications-based with cost as a consideration, totaling 150 possible points across technical and price components.
Price Proposal, Technical Proposal, Bid Form, Proposer Certification Form, W-9
Price Proposal (50 points), Ordering & Delivery Expectations (40 points), Experience (35 points), Cover Letter (5 points), Litigation (5 points), Proposer Certifications Form (5 points), Financial Standing (5 points), Reference Letters (5 points)
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Summary
David Douglas School District (DDSD) is soliciting competitive sealed proposals for the procurement and delivery of office paper to various schools, administrative buildings, and satellite locations throughout the Portland metro area.
The District anticipates purchasing approximately 16 million sheets of paper annually, including various weights and finishes for use in laser printers, high-speed copiers, and fax machines. Requirements include online ordering capabilities and next-business-day delivery for orders placed by 4:00 p.m. The contract term is one year with options to renew for up to six additional one-year terms. Proposals must be submitted electronically through the Oregon Buys portal by November 6, 2025, at 2:00 p.m. PST. Evaluation is qualifications-based with cost as a consideration, totaling 150 possible points across technical and price components.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Price Proposal
- Technical Proposal
- Bid Form
- Proposer Certification Form
- W-9
REQUIRED ATTACHMENTS
3- Attachment A: Bid Form
- Attachment B: Proposer Certification Form
- Attachment C: Proposed Contract
- Submit to
- Oregon Buys: https://oregonbuys.gov/bso/view/login/login.xhtml
- Scope location
- Portland, OR
- Reported agency
- David Douglas School District
Questions about this RFP
How do I respond to this RFP from David Douglas School District 40?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 6, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Oregon Buys: https://oregonbuys.gov/bso/view/login/login.xhtml. For questions, contact Steve Blum.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including David Douglas School District 40 in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Steve Blum at (503) 261-8212. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Price Proposal, Technical Proposal, Bid Form, Proposer Certification Form, W-9. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price Proposal (50 points), Ordering & Delivery Expectations (40 points), Experience (35 points), Cover Letter (5 points), Litigation (5 points), Proposer Certifications Form (5 points), Financial Sta..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from David Douglas School District 40?
All active and historical solicitations from David Douglas School District 40 are tracked and searchable. As a school agency, David Douglas School District 40 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A: Bid Form, Attachment B: Proposer Certification Form, Attachment C: Proposed Contract. Review the full document from David Douglas School District 40 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Portland, OR. Review the full solicitation for detailed scope requirements.