County of Wayne - Request for Bid for HVAC Filters - RFB #057-26 (2026)
Wayne CountyCounty · Lyons, NY- Due
- Dec 3, 2026
- 19 days left
- Posted
- Nov 12, 2026
- Contract term
- 3 years
- Primary contact
- Chris O'Connor
- (315) 946-7674
The 30-second brief
The County of Wayne, NY is requesting bids for HVAC filters including Type I, Type II, Type III, Type IV, Type V, and Type VI pleated panels, box style, and synthetic microfiber filters for various county facilities such as the Public Safety Building, Highway Building, Jail, Health Services Building, Court House, Hall of Justice, and Nursing Home. The contract term is three years with options to renew for two additional one-year periods. Bids are due by December 3, 2026, at 2:00 pm. Questions are due by November 19, 2026, at 3:00 pm. Required insurance includes commercial general liability, auto liability, and workers' compensation.
Lowest responsible Bid meeting all specifications
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Summary
The County of Wayne, NY is requesting bids for HVAC filters including Type I, Type II, Type III, Type IV, Type V, and Type VI pleated panels, box style, and synthetic microfiber filters for various county facilities such as the Public Safety Building, Highway Building, Jail, Health Services Building, Court House, Hall of Justice, and Nursing Home.
The contract term is three years with options to renew for two additional one-year periods. Bids are due by December 3, 2026, at 2:00 pm. Questions are due by November 19, 2026, at 3:00 pm. Required insurance includes commercial general liability, auto liability, and workers' compensation.
EVALUATION CRITERIA
Lowest responsible Bid meeting all specifications
REQUIRED ATTACHMENTS
7- Non-Collusion Bidding Certification
- Proof of Insurance
- Debarment Certification
- Certification Regarding Lobbying
- Certification of Compliance with the Iran Divestment Act
- W-9
- References
- Submit to
- https://procurement.opengov.com/portal/co-wayne-ny-us
- Duration
- 36 months
- Scope location
- Wayne County, NY
- Reported agency
- County of Wayne
Questions about this BID
How do I respond to this Bid from Wayne County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 3, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/co-wayne-ny-us. For questions, contact Chris O'Connor.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Wayne County in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Chris O'Connor at (315) 946-7674. Questions and answers are typically shared with all prospective bidders.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible Bid meeting all specifications" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Wayne County?
All active and historical solicitations from Wayne County are tracked and searchable. As a county agency, Wayne County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 3, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Non-Collusion Bidding Certification, Proof of Insurance, Debarment Certification, Certification Regarding Lobbying, Certification of Compliance with the Iran Divestment Act, W-9, References. Review the full document from Wayne County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Wayne County, NY. Review the full solicitation for detailed scope requirements.
