County of San Mateo Request for Proposals for Remote Accessible Vote by Mail Ballots, Accessible Sample Ballot, UOCAVA ballots, 2026
San Mateo CountyCounty · Redwood City, CA- Due
- Dec 1, 2026
- 17 days left
- Posted
- Nov 13, 2026
- Contract term
- 3 years
- Primary contact
- Jennifer Tagg
- (650) 312-5370
The 30-second brief
The County of San Mateo Assessor-County Clerk-Recorder-Elections Office is seeking proposals for three distinct ballot systems: a California Secretary of State certified Remote Accessible Vote by Mail (RAVBM) system, a UOCAVA ballot download system for military and overseas voters, and an accessible sample ballot and Voter Information Guide (VIG) website compliant with WCAG 2.1 AA standards. The County prefers to contract with a single vendor for all three services but remains open to using multiple vendors. The contract term is three years. Proposals are due by December 1, 2026, at 12:00 am via the eProcurement portal. Questions and comments are due by November 20, 2026. The primary contact is Jennifer Tagg.
Remote Accessible Vote by Mail system, UOCAVA ballot system, Accessible Sample Ballot and Voter Information Guide system
Project Approach (40%), Firm Qualifications (20%), Price (40%)
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Summary
The County of San Mateo Assessor-County Clerk-Recorder-Elections Office is seeking proposals for three distinct ballot systems: a California Secretary of State certified Remote Accessible Vote by Mail (RAVBM) system, a UOCAVA ballot download system for military and overseas voters, and an accessible sample ballot and Voter Information Guide (VIG) website compliant with WCAG 2.1 AA standards.
The County prefers to contract with a single vendor for all three services but remains open to using multiple vendors. The contract term is three years. Proposals are due by December 1, 2026, at 12:00 am via the eProcurement portal. Questions and comments are due by November 20, 2026. The primary contact is Jennifer Tagg.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
3- Remote Accessible Vote by Mail system
- UOCAVA ballot system
- Accessible Sample Ballot and Voter Information Guide system
REQUIRED ATTACHMENTS
3- Letter of introduction and executive summary
- References
- Self-attestation forms for local business/non-profit preferences where applicable
- Submit to
- https://procurement.opengov.com/portal/smcgov
- Scope location
- Redwood City, CA
- Reported agency
- County of San Mateo
Questions about this RFP
How do I respond to this RFP from San Mateo County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/smcgov. For questions, contact Jennifer Tagg.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including San Mateo County in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jennifer Tagg at (650) 312-5370. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Remote Accessible Vote by Mail system, UOCAVA ballot system, Accessible Sample Ballot and Voter Information Guide system. Proposals should clearly address how each deliverable will be met.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Approach (40%), Firm Qualifications (20%), Price (40%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from San Mateo County?
All active and historical solicitations from San Mateo County are tracked and searchable. As a county agency, San Mateo County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 1, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Letter of introduction and executive summary, references, self-attestation forms for local business/non-profit preferences where applicable. Review the full document from San Mateo County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Redwood City, CA. Review the full solicitation for detailed scope requirements.
