County of San Mateo - Measure K Website Services - RFP No. 2027-RFP-00190 (2026)
San Mateo CountyCounty · Redwood City, CA- Due
- Nov 20, 2026
- 14 days left
- Posted
- Nov 4, 2026
- Contract term
- 3 years
- Primary contact
- Roberto Manchia
- (650) 363-4597
The 30-second brief
The County of San Mateo is soliciting proposals from qualified firms for dedicated recurring technical, accessibility, and support services for the Measure K website (smcmeasurek.org). Scope of work encompasses onboarding, discovery, recurring maintenance and operations, WordPress core and plugin updates, backups, SSL/TLS, uptime monitoring, accessibility scanning and remediation, minor enhancements, lifecycle planning, long-term continuity support through 2043, and transition-in/transition-out planning. Proposals are due by November 20, 2026, at 12:00 am via the eProcurement portal. A pre-submission registration is required via OpenGov. Evaluation criteria include project approach, firm qualifications, team qualifications, interview, and price.
Transition-in assessment and operating plan; Current technical inventory and access register; Monthly maintenance report summarizing updates, Service requests, Incidents, Outstanding issues, And planned work; Quarterly accessibility status report and remediation log; Annual lifecycle and continuity assessment; Updated documentation and transition package
Project Approach (10%), Firm Qualifications (25%), Team Qualifications (20%), Interview (20%), Price (25%)
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Summary
The County of San Mateo is soliciting proposals from qualified firms for dedicated recurring technical, accessibility, and support services for the Measure K website (smcmeasurek.org).
Scope of work encompasses onboarding, discovery, recurring maintenance and operations, WordPress core and plugin updates, backups, SSL/TLS, uptime monitoring, accessibility scanning and remediation, minor enhancements, lifecycle planning, long-term continuity support through 2043, and transition-in/transition-out planning. Proposals are due by November 20, 2026, at 12:00 am via the eProcurement portal. A pre-submission registration is required via OpenGov. Evaluation criteria include project approach, firm qualifications, team qualifications, interview, and price.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Transition-in assessment and operating plan
- Current technical inventory and access register
- Monthly maintenance report summarizing updates, Service requests, Incidents, Outstanding issues, And planned work
- Quarterly accessibility status report and remediation log
- Annual lifecycle and continuity assessment
- Updated documentation and transition package
REQUIRED ATTACHMENTS
Technical Proposal, Fee Proposal
- Submit to
- https://procurement.opengov.com/portal/smcgov
- Duration
- 36 months
- Scope location
- Redwood City, CA
- Reported agency
- County of San Mateo
Questions about this RFP
How do I respond to this RFP from San Mateo County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/smcgov. For questions, contact Roberto Manchia.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including San Mateo County in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Roberto Manchia at (650) 363-4597. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Transition-in assessment and operating plan; Current technical inventory and access register; Monthly maintenance report summarizing updates, Service requests, Incidents, Outstanding issues, And planned work; Quarterly accessibility status report and remediation log; Annual lifecycle and continuity. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Approach (10%), Firm Qualifications (25%), Team Qualifications (20%), Interview (20%), Price (25%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from San Mateo County?
All active and historical solicitations from San Mateo County are tracked and searchable. As a county agency, San Mateo County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 20, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Technical Proposal, Fee Proposal. Review the full document from San Mateo County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Redwood City, CA. Review the full solicitation for detailed scope requirements.