County of San Mateo - Building Management System Maintenance, Repairs, and Services - 2027-RFP-00133
San Mateo CountyCounty · Redwood City, CA- Due
- Nov 4, 2026
- 6 days left
- Posted
- Oct 15, 2026
- Contract term
- 5 years
- Primary contact
- Roxanne Maquinana
- (650) 363-4100
The 30-second brief
The County of San Mateo is seeking qualified vendors to provide comprehensive maintenance, repair, and service for Building Management Systems (BMS) at various County owned facilities, including County Office Buildings 1 through 3, the Regional Operations Center, and the Maple Street Correction Facility in Redwood City. The scope encompasses routine preventive maintenance, bi-monthly inspections, sensor calibration, emergency repairs within a 2-hour response time, system upgrades, software and firmware updates, and 24/7 technical support. The contract term is up to five years for one contractor. Proposals are due by November 4, 2026, at 5:00 pm via OpenGov. Minimum qualifications require an active C-10/C-20 license, Tridium Niagara BMS certification and training, and a minimum of four years of similar experience within the last seven years. Evaluation criteria include Description of Proposed Services (45%), Relevant Experience and Team Qualifications (45%), and Labor Fees (10%).
Description of Proposed Services (45%), Relevant Experience and Team Qualifications (45%), Labor Fees (10%)
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Summary
The County of San Mateo is seeking qualified vendors to provide comprehensive maintenance, repair, and service for Building Management Systems (BMS) at various County owned facilities, including County Office Buildings 1 through 3, the Regional Operations Center, and the Maple Street Correction Facility in Redwood City.
The scope encompasses routine preventive maintenance, bi-monthly inspections, sensor calibration, emergency repairs within a 2-hour response time, system upgrades, software and firmware updates, and 24/7 technical support. The contract term is up to five years for one contractor. Proposals are due by November 4, 2026, at 5:00 pm via OpenGov. Minimum qualifications require an active C-10/C-20 license, Tridium Niagara BMS certification and training, and a minimum of four years of similar experience within the last seven years. Evaluation criteria include Description of Proposed Services (45%), Relevant Experience and Team Qualifications (45%), and Labor Fees (10%).
EVALUATION CRITERIA
- Submit to
- https://procurement.opengov.com/portal/smcgov
- Scope location
- Redwood City, CA
- Reported agency
- County of San Mateo
Questions about this RFP
How do I respond to this RFP from San Mateo County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 4, 2026. Submissions should be delivered to: https://procurement.opengov.com/portal/smcgov. For questions, contact Roxanne Maquinana.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including San Mateo County in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Roxanne Maquinana at (650) 363-4100. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Description of Proposed Services (45%), Relevant Experience and Team Qualifications (45%), Labor Fees (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from San Mateo County?
All active and historical solicitations from San Mateo County are tracked and searchable. As a county agency, San Mateo County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 4, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from San Mateo County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Redwood City, CA. Review the full solicitation for detailed scope requirements.