San Mateo County - Handheld Retinal Screening Devices and Services - RFP No. 66000-2627-264 (2026)
San Mateo County, San Mateo County, CA·County
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- Reported Agency
- County of San Mateo
- Primary Contact
- Alvin Wong · (650) 868-7954
- Contract Term
- 3 years
- Scope Location
- San Mateo, CA
- Submission Address
- https://procurement.opengov.com/portal/smcgov
SUMMARY
San Mateo Medical Center (SMMC) is seeking proposals for handheld retinal screening devices and associated services to be used in ambulatory primary care clinics. The selected vendor will provide devices, training, maintenance, calibration, 24/7 technical support, warranty coverage, and integration services with SMMC's electronic health record system, EPIC. Key specifications include portability, battery power, wireless connectivity (Wi-Fi and Bluetooth), integrated display, user-friendly software with image enhancement, and accessories such as protective cases, charging docks, and additional batteries. Proposals are due by November 6, 2026, with a question deadline of October 15, 2026. Evaluation criteria include Project Approach, Firm Qualifications, Team Qualifications, and Price.
EVALUATION CRITERIA
Project Approach (30 pts, 27.3%), Firm Qualifications (25 pts, 22.7%), Team Qualifications (20 pts, 18.2%), Price (25 pts, 22.7%), Preferential Points (10 pts, 9.1%)
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from San Mateo County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 6, 2026. Submissions should be delivered to: https://procurement.opengov.com/portal/smcgov. For questions, contact Alvin Wong.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Approach (30 pts, 27.3%), Firm Qualifications (25 pts, 22.7%), Team Qualifications (20 pts, 18.2%), Price (25 pts, 22.7%), Preferential Points (10 pts, 9.1%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from San Mateo County?
All active and historical solicitations from San Mateo County are tracked and searchable. As a county agency, San Mateo County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 6, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from San Mateo County for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including San Mateo County in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Alvin Wong at (650) 868-7954. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: San Mateo, CA. Review the full solicitation for detailed scope requirements.
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