County of San Mateo - Domain Transition and Implementation Services RFP - TSD-20271940 (2026)
San Mateo County, San Mateo County, CA·County
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- Reported Agency
- County of San Mateo
- Primary Contact
- Mikey Brogonia · (650) 363-4556
- Contract Term
- 3 years
- Scope Location
- Redwood City, CA
- Submission Address
- https://secure.procurenow.com/portal/smcgov
SUMMARY
The County of San Mateo Technology Services Department is seeking proposals for domain transition and implementation services to migrate all county website domains, subdomains, and email systems from smcgov.org to a .gov domain name in compliance with California Assembly Bill 1637. The scope encompasses DNS updates, SSL/TLS certificates, URL redirection, email routing (MX, SPF, DKIM, DMARC), and identity and access management integrations across Active Directory, Microsoft Entra ID, and Okta SSO for approximately 300 federated applications and over 100 public domains. Key deliverables include a discovery and assessment report, countywide transition plan, public domain governance policy, stakeholder outreach framework, technical implementation, cutover support, and 120 days of post-transition support. Proposals are due by November 4, 2026, with a non-mandatory pre-proposal meeting on October 7, 2026, and a question submission deadline of October 14, 2026.
EVALUATION CRITERIA
Method and approach (45%), Experience and organizational capacity (30%), Price (25%), Additional Preferential Points (10%), Demonstration/Interviews (100%)
REQUIRED DELIVERABLES
Phase 1. Discovery and Assessment; Phase 2. Transition Strategy and Implementation Plan; Phase 3. Governance, Communications, And Change Management; Phase 4. Technical Implementation and Cutover Support; Phase 5. Documentation, Training, And 120-Day Post-Transition Support; Total Software Costs; Total Hardware Costs
REQUIRED ATTACHMENTS
Attachment B: Price Proposal Template, Attachment C: References Template, Attachment D: Technology Security Assessment, Attachment E: County Standard Contract Template, W9 Tax Form
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from San Mateo County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/smcgov. For questions, contact Mikey Brogonia.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Method and approach (45%), Experience and organizational capacity (30%), Price (25%), Additional Preferential Points (10%), Demonstration/Interviews (100%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from San Mateo County?
All active and historical solicitations from San Mateo County are tracked and searchable. As a county agency, San Mateo County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 4, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment B: Price Proposal Template, Attachment C: References Template, Attachment D: Technology Security Assessment, Attachment E: County Standard Contract Template, W9 Tax Form. Review the full document from San Mateo County for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including San Mateo County in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mikey Brogonia at (650) 363-4556. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Redwood City, CA. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Phase 1. Discovery and Assessment; Phase 2. Transition Strategy and Implementation Plan; Phase 3. Governance, Communications, And Change Management; Phase 4. Technical Implementation and Cutover Support; Phase 5. Documentation, Training, And 120-Day Post-Transition Support; Total Software Costs; Tot. Proposals should clearly address how each deliverable will be met.
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