County of Sacramento - Chiller Overhaul Maintenance Services - 2026-RFB-0108
Sacramento CountyCounty · Sacramento, CA- Due
- Nov 4, 2026
- 6 days left
- Posted
- Oct 19, 2026
- Duration
- 1 months
- Primary contact
- Matthew Davies
- (916) 875-6270
The 30-second brief
County of Sacramento is soliciting bids for chiller overhaul and maintenance services for one Trane brand chiller (model no: CVHE-125F-DG2YB, serial no: L85E28262) located at 700 H Street, Sacramento, CA. The scope includes refrigerant removal and replacement, centrifugal compressor dismantling, refrigerant and oil analysis, motor inspection, control adjustments, bearing replacement, and vibration analysis. The project requires C-10, C-20, and C-38 licenses, Department of Industrial Relations registration, prevailing wage compliance, and attendance at the mandatory pre-bid job walk on October 28, 2026. The submission deadline is November 4, 2026, at 5:00 pm, with questions due by October 30, 2026.
Provide all parts and labor required to perform a complete overhaul of one (1) chiller (model no: CVHE-125F-DG2YB, Serial no: L85E28262) including mobilize and shutdown machine, Refrigerant removal and replacement, Dismantling of the centrifugal compressor, Refrigerant and oil analysis, Inspection of inlet guide vanes, Motor inspection, Control adjustments, Lubrication system cleaning and inspection, Compressor motor bearings replacement, Reassembly, Oil pump replacement, Vibration analysis, Motor terminal board replacement, Relief valve carbon disk and gaskets replacement, Chiller evacuation and leak testing, Charge with refrigerant, Start-up and operation check, And operational parameters verification.
Lowest responsive and responsible bidder
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Summary
County of Sacramento is soliciting bids for chiller overhaul and maintenance services for one Trane brand chiller (model no: CVHE-125F-DG2YB, serial no: L85E28262) located at 700 H Street, Sacramento, CA. The scope includes refrigerant removal and replacement, centrifugal compressor dismantling, refrigerant and oil analysis, motor inspection, control adjustments, bearing replacement, and vibration analysis.
The project requires C-10, C-20, and C-38 licenses, Department of Industrial Relations registration, prevailing wage compliance, and attendance at the mandatory pre-bid job walk on October 28, 2026. The submission deadline is November 4, 2026, at 5:00 pm, with questions due by October 30, 2026.
EVALUATION CRITERIA
Lowest responsive and responsible bidder
REQUIRED DELIVERABLES
Provide all parts and labor required to perform a complete overhaul of one (1) chiller (model no: CVHE-125F-DG2YB, Serial no: L85E28262) including mobilize and shutdown machine, Refrigerant removal and replacement, Dismantling of the centrifugal compressor, Refrigerant and oil analysis, Inspection of inlet guide vanes, Motor inspection, Control adjustments, Lubrication system cleaning and inspection, Compressor motor bearings replacement, Reassembly, Oil pump replacement, Vibration analysis, Motor terminal board replacement, Relief valve carbon disk and gaskets replacement, Chiller evacuation and leak testing, Charge with refrigerant, Start-up and operation check, And operational parameters verification.
REQUIRED ATTACHMENTS
4- Subcontractor.docx
- Vendor References
- Affidavit of Eligibility
- Risk_Assessment_Questionnaire
- Submit to
- https://secure.procurenow.com/portal/saccounty
- Scope location
- Sacramento, CA
- Reported agency
- County of Sacramento
Questions about this BID
How do I respond to this Bid from Sacramento County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/saccounty. For questions, contact Matthew Davies.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Sacramento County in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Matthew Davies at (916) 875-6270. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Provide all parts and labor required to perform a complete overhaul of one (1) chiller (model no: CVHE-125F-DG2YB, Serial no: L85E28262) including mobilize and shutdown machine, Refrigerant removal and replacement, Dismantling of the centrifugal compressor, Refrigerant and oil analysis, Inspection o. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Sacramento County?
All active and historical solicitations from Sacramento County are tracked and searchable. As a county agency, Sacramento County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 months. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 4, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Subcontractor.docx, Vendor References, Affidavit of Eligibility, Risk_Assessment_Questionnaire. Review the full document from Sacramento County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sacramento, CA. Review the full solicitation for detailed scope requirements.