County of Jasper Missouri Records Preservation Project RFP 2026
Jasper CountyCounty · Carthage, MO- Due
- Jun 16, 2026
- Deadline passed
- Posted
- May 15, 2026
- Primary contact
- John Bartosh
- (417) 358-0450
The 30-second brief
Jasper County is soliciting proposals to digitize and index approximately 2,056,800 historical record volumes for the Circuit Clerk's Office. Bids are due by June 16, 2026, and require strict adherence to archival quality and PaperVision integration.
Digitized records, Indexed records, PaperVision integration, Organizational chart, Resumes of transport personnel
Lowest or best bid, experience with photostat volumes, Missouri county experience, 99.95% accuracy threshold
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Summary
Jasper County is soliciting proposals to digitize and index approximately 2,056,800 historical record volumes for the Circuit Clerk's Office. Bids are due by June 16, 2026, and require strict adherence to archival quality and PaperVision integration.
EVALUATION CRITERIA
4- Lowest or best bid
- Experience with photostat volumes
- Missouri county experience
- 99.95% accuracy threshold
REQUIRED DELIVERABLES
5- Digitized records
- Indexed records
- PaperVision integration
- Organizational chart
- Resumes of transport personnel
REQUIRED ATTACHMENTS
6- Original company letterhead
- One original and two copies of bid
- Work samples
- References
- Organizational chart
- Resumes
- Submit to
- Jasper County Courthouse, 302 South Main Street, Room 202, Carthage, MO
- Scope location
- Carthage, MO
- Reported agency
- County of Jasper
Questions about this RFP
How do I respond to this RFP from Jasper County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Jasper County Courthouse, 302 South Main Street, Room 202, Carthage, MO. For questions, contact John Bartosh.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Jasper County in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is John Bartosh at (417) 358-0450. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Digitized records, Indexed records, PaperVision integration, Organizational chart, Resumes of transport personnel. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest or best bid, experience with photostat volumes, Missouri county experience, 99.95% accuracy threshold" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Jasper County?
All active and historical solicitations from Jasper County are tracked and searchable. As a county agency, Jasper County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: original company letterhead, one original and two copies of bid, work samples, references, organizational chart, resumes. Review the full document from Jasper County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Carthage, MO. Review the full solicitation for detailed scope requirements.