County of Hawaii - Price Term Agreement for Printer Toners, Inkjets, and Supplies - IFB 26-0214 (2026)
Hawaii CountyCounty · Hilo, HI- Due
- Dec 9, 2026
- 27 days left
- Posted
- Nov 10, 2026
- Contract term
- 1 year
- Primary contact
- Nicole Charon
- (808) 961-8442
The 30-second brief
The County of Hawaii is seeking bids for a price term agreement to provide printer toners, inkjet cartridges, and related printer supplies, parts, and accessories on an as-needed basis for all County departments and agencies islandwide. The solicitation covers OEM, third-party compatible, and remanufactured toner cartridges, as well as printer drums, imaging units, rollers, fusers, printer trays, and repair and maintenance kits. The initial contract term is one year with four additional one-year option years. Bids are due by December 8, 2026, at 2:00 pm HST via the OpenGov Procurement System. Questions regarding specifications must be received by November 24, 2026.
OEM printer toner cartridges, OEM inkjet cartridges, Third-party compatible toner cartridges, Third-party compatible inkjet cartridges, Remanufactured toner cartridges, Printer drums and imaging units, Rollers, Fusers, And printer trays, Printer repair and maintenance kits, Other printer supplies, Parts, And accessories
Lowest responsible, responsive bidder
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Summary
The County of Hawaii is seeking bids for a price term agreement to provide printer toners, inkjet cartridges, and related printer supplies, parts, and accessories on an as-needed basis for all County departments and agencies islandwide.
The solicitation covers OEM, third-party compatible, and remanufactured toner cartridges, as well as printer drums, imaging units, rollers, fusers, printer trays, and repair and maintenance kits. The initial contract term is one year with four additional one-year option years. Bids are due by December 8, 2026, at 2:00 pm HST via the OpenGov Procurement System. Questions regarding specifications must be received by November 24, 2026.
EVALUATION CRITERIA
Lowest responsible, responsive bidder
REQUIRED DELIVERABLES
13- OEM printer toner cartridges
- OEM inkjet cartridges
- Third-party compatible toner cartridges
- Third-party compatible inkjet cartridges
- Remanufactured toner cartridges
- Printer drums and imaging units
- Rollers
- Fusers
- Printer trays
- Printer repair and maintenance kits
- Other printer supplies
- Parts
- Accessories
REQUIRED ATTACHMENTS
3- Bidder-Proposal Signature Page
- HCE Certificate of Compliance
- Vendor Form (V8)
- Submit to
- https://procurement.opengov.com/portal/hawaiicounty
- Duration
- 60 months
- Scope location
- Hilo, HI
- Reported agency
- County of Hawaii
Questions about this BID
How do I respond to this Bid from Hawaii County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/hawaiicounty. For questions, contact Nicole Charon.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Hawaii County in HI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nicole Charon at (808) 961-8442. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: OEM printer toner cartridges, OEM inkjet cartridges, Third-party compatible toner cartridges, Third-party compatible inkjet cartridges, Remanufactured toner cartridges, Printer drums and imaging units, Rollers, Fusers, And printer trays, Printer repair and maintenance kits, Other printer supplies, P. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible, responsive bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hawaii County?
All active and historical solicitations from Hawaii County are tracked and searchable. As a county agency, Hawaii County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 9, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bidder-Proposal Signature Page, HCE Certificate of Compliance, Vendor Form (V8). Review the full document from Hawaii County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hilo, HI. Review the full solicitation for detailed scope requirements.