County of Halifax Solid Waste Hauling and Disposal RFP 2026
Halifax CountyCounty · Halifax County, VA- Due
- Sep 25, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Ricky Nelson
- (434) 579-3923
The 30-second brief
The County of Halifax, Virginia, is seeking proposals from qualified firms to provide solid waste hauling services from its Transfer Station Facility to the Southside Regional Landfill in Mecklenburg County. The scope also includes monthly hauling and transport of waste tires to Emanuel Tire of Virginia in Appomattox. Based on 2023 data, the County averages 24 trips per week with an average load of 19.23 tons, totaling approximately 461.5 tons weekly. The contractor must provide all labor, equipment (including 50-foot walking-floor trailers with 117 cubic yard capacity), and supervision. A non-mandatory pre-proposal meeting is scheduled for September 14, 2026, at 9:00 AM. Proposals are due by September 25, 2026, at 4:00 PM. The contract term is for one year with four optional one-year renewals.
PROPOSAL FORM, Relevant hauling and disposal experience, Equipment list, Daily hauling plan, Key personnel qualifications, Staffing plan, References, Exceptions list
Understanding of the Scope and Technical Approach (20), Experience Qualifications and Past Performance (20), Staffing Equipment and Operational Capacity (20), Safety Regulatory Compliance and Service Continuity (15), Price and Overall Cost to the County (25)
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Summary
The County of Halifax, Virginia, is seeking proposals from qualified firms to provide solid waste hauling services from its Transfer Station Facility to the Southside Regional Landfill in Mecklenburg County.
The scope also includes monthly hauling and transport of waste tires to Emanuel Tire of Virginia in Appomattox. Based on 2023 data, the County averages 24 trips per week with an average load of 19.23 tons, totaling approximately 461.5 tons weekly. The contractor must provide all labor, equipment (including 50-foot walking-floor trailers with 117 cubic yard capacity), and supervision. A non-mandatory pre-proposal meeting is scheduled for September 14, 2026, at 9:00 AM. Proposals are due by September 25, 2026, at 4:00 PM. The contract term is for one year with four optional one-year renewals.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- PROPOSAL FORM
- Relevant hauling and disposal experience
- Equipment list
- Daily hauling plan
- Key personnel qualifications
- Staffing plan
- References
- Exceptions list
REQUIRED ATTACHMENTS
3- APPENDIX - A (Sample Contract)
- APPENDIX - B (Insurance Requirements)
- APPENDIX - C (General Terms and Conditions)
- Submit to
- 1050 Mary Bethune St, Halifax, VA 24558
- Duration
- 60 months
- Scope location
- Halifax, VA
- Reported agency
- County of Halifax
Questions about this RFP
How do I respond to this RFP from Halifax County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1050 Mary Bethune St, Halifax, VA 24558. For questions, contact Ricky Nelson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Halifax County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ricky Nelson at (434) 579-3923. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: PROPOSAL FORM, Relevant hauling and disposal experience, Equipment list, Daily hauling plan, Key personnel qualifications, Staffing plan, References, Exceptions list. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Understanding of the Scope and Technical Approach (20), Experience Qualifications and Past Performance (20), Staffing Equipment and Operational Capacity (20), Safety Regulatory Compliance and Service..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Halifax County?
All active and historical solicitations from Halifax County are tracked and searchable. As a county agency, Halifax County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: APPENDIX - A (Sample Contract), APPENDIX - B (Insurance Requirements), APPENDIX - C (General Terms and Conditions). Review the full document from Halifax County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Halifax, VA. Review the full solicitation for detailed scope requirements.