County of Davidson Grant Auditing Outsourcing RFP #2608005 2026
Davidson CountyCounty · Lexington, NC- Due
- Sep 15, 2026
- Deadline passed
- Posted
- Aug 24, 2026
- Duration
- 18 months
- Primary contact
- Dwayne Childress
- (336) 242-2030
The 30-second brief
The County of Davidson, NC is seeking proposals from qualified professional compliance consulting firms to overhaul its decentralized grant administration across 20+ internal departments. The project is structured in three phases: Phase 1 involves discovery and baseline data aggregation; Phase 2 focuses on organizational and technology design, including 2 CFR Part 200 SOPs and Grant Management System (GMS) software procurement; and Phase 3 provides long-term implementation support and operational handoff. The selected firm will act as an advisory 'co-pilot' to build internal capacity. Proposals must include technical and cost components, with the cost proposal separately sealed. A pre-bid conference is scheduled at the Support Services office in Lexington, NC. Evaluation is based on technical approach (15 pts), corporate experience (20 pts), personnel expertise (20 pts), references (15 pts), schedule (15 pts), and cost (15 pts).
Grant Portfolio Inventory, Subrecipient Mapping, System & Technology Audit, Current Workflow Assessment, Staffing & Headcount Analysis, Role & Task Matrices, 2 CFR Operational Compliance Design, Software Evaluation & Procurement Matrix, Targeted Workforce Training Workshops
Technical Approach & Long-Term Methodology, Corporate Experience & Qualifications, Personnel Stability & Team Expertise, References & Past Performance, Schedule, Cost
Get notified when Davidson County posts the next one.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The County of Davidson, NC is seeking proposals from qualified professional compliance consulting firms to overhaul its decentralized grant administration across 20+ internal departments.
The project is structured in three phases: Phase 1 involves discovery and baseline data aggregation; Phase 2 focuses on organizational and technology design, including 2 CFR Part 200 SOPs and Grant Management System (GMS) software procurement; and Phase 3 provides long-term implementation support and operational handoff. The selected firm will act as an advisory 'co-pilot' to build internal capacity. Proposals must include technical and cost components, with the cost proposal separately sealed. A pre-bid conference is scheduled at the Support Services office in Lexington, NC. Evaluation is based on technical approach (15 pts), corporate experience (20 pts), personnel expertise (20 pts), references (15 pts), schedule (15 pts), and cost (15 pts).
EVALUATION CRITERIA
6- Technical Approach & Long-Term Methodology
- Corporate Experience & Qualifications
- Personnel Stability & Team Expertise
- References & Past Performance
- Schedule
- Cost
REQUIRED DELIVERABLES
9- Grant Portfolio Inventory
- Subrecipient Mapping
- System & Technology Audit
- Current Workflow Assessment
- Staffing & Headcount Analysis
- Role & Task Matrices
- 2 CFR Operational Compliance Design
- Software Evaluation & Procurement Matrix
- Targeted Workforce Training Workshops
REQUIRED ATTACHMENTS
10- W-9 Form
- E-Verify Affidavit
- Appendix B Disclosure Form
- Conflict of Interest Statement
- State Debarment & Suspension Certification
- Federal Listing Debarment & Suspension Certification
- No Overdue Tax Debts Statement
- Anti-Lobbying Declaration
- Buy American Provision
- Proposer/Vendor Certification Forms
REQUIRED STAFFING
4- Submit to
- 925 North Main St, Lexington NC 27292
- Scope location
- Lexington, NC
- Reported agency
- County of Davidson
Questions about this RFP
How do I respond to this RFP from Davidson County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 925 North Main St, Lexington NC 27292. For questions, contact Dwayne Childress.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Davidson County in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dwayne Childress at (336) 242-2030. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Partner / Engagement Executive, Project Manager / Lead Consultant, Senior Compliance Auditor (CPA / CGMS), Staff Consultant / Data Aggregation Specialist. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Grant Portfolio Inventory, Subrecipient Mapping, System & Technology Audit, Current Workflow Assessment, Staffing & Headcount Analysis, Role & Task Matrices, 2 CFR Operational Compliance Design, Software Evaluation & Procurement Matrix, Targeted Workforce Training Workshops. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Approach & Long-Term Methodology, Corporate Experience & Qualifications, Personnel Stability & Team Expertise, References & Past Performance, Schedule, Cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Davidson County?
All active and historical solicitations from Davidson County are tracked and searchable. As a county agency, Davidson County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 18 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: W-9 Form, E-Verify Affidavit, Appendix B Disclosure Form, Conflict of Interest Statement, State Debarment & Suspension Certification, Federal Listing Debarment & Suspension Certification, No Overdue T. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Davidson County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lexington, NC. Review the full solicitation for detailed scope requirements.