County of Davidson - Library RFID System - RFP #2610004 (2026)
Davidson CountyCounty · Lexington, NC- Due
- Oct 21, 2026
- Deadline passed
- Posted
- Oct 5, 2026
- Primary contact
- Dwayne Childress
- (336) 242-2030
The 30-second brief
Davidson County Public Library is requesting proposals for the supply, installation, training, associated services, and warranties for a Radio Frequency Identification (RFID) system for circulation, cataloging, and collection management. The system will work seamlessly with the Library's current Integrated Library System (ILS), Evergreen, across five branches in Lexington, Thomasville, North Davidson, Denton, and West Davidson, serving approximately 180,000 residents and covering approximately 67,000 registered users. Required items include RFID tags, security gates, patron self-checkout stations, staff antenna workstations, mobile shelf-management devices, tagging stations, and staff training. The submission deadline is October 21, 2026, at 2:00 p.m., with questions due by October 15, 2026, at noon. This procurement is federally funded and subject to Uniform Guidance, requiring an active SAM.gov registration and a valid 12-character Unique Entity Identifier (UEI) at the time of proposal submission.
RFID tags, RFID security gates, Patron self-checkout stations, Staff antenna workstations, Mobile shelf-management device, Tagging station, Training for staff, Support 1st-5th Year
Compliance with terms & conditions 10%, Schedule & time to complete project 15%, Total cost including purchase, installation, licenses, service, hosting etc. 25%, Vendor reputation, experience, and past performance 15%, Service, support and warranties available 10%, Future potential for integration and addition 10%, Clarity and comprehensiveness of the submitted proposal 15%
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Summary
Davidson County Public Library is requesting proposals for the supply, installation, training, associated services, and warranties for a Radio Frequency Identification (RFID) system for circulation, cataloging, and collection management.
The system will work seamlessly with the Library's current Integrated Library System (ILS), Evergreen, across five branches in Lexington, Thomasville, North Davidson, Denton, and West Davidson, serving approximately 180,000 residents and covering approximately 67,000 registered users. Required items include RFID tags, security gates, patron self-checkout stations, staff antenna workstations, mobile shelf-management devices, tagging stations, and staff training. The submission deadline is October 21, 2026, at 2:00 p.m., with questions due by October 15, 2026, at noon. This procurement is federally funded and subject to Uniform Guidance, requiring an active SAM.gov registration and a valid 12-character Unique Entity Identifier (UEI) at the time of proposal submission.
EVALUATION CRITERIA
14- Compliance with terms & conditions 10%
- Schedule & time to complete project 15%
- Total cost including purchase
- Installation
- Licenses
- Service
- Hosting etc. 25%
- Vendor reputation
- Experience
- Past performance 15%
- Service
- Support and warranties available 10%
- Future potential for integration and addition 10%
- Clarity and comprehensiveness of the submitted proposal 15%
REQUIRED DELIVERABLES
8- RFID tags
- RFID security gates
- Patron self-checkout stations
- Staff antenna workstations
- Mobile shelf-management device
- Tagging station
- Training for staff
- Support 1st-5th Year
REQUIRED ATTACHMENTS
7- W-9 form
- E-Verify Affidavit
- Addendum #1
- UG items
- References
- Signed pricing and certification pages
- Unique Entity Identifier (UEI)
- Submit to
- Support Services Department, 925 North Main St, suite A, Lexington NC 27292
- Scope location
- Lexington, NC
- Reported agency
- County of Davidson
Questions about this RFP
How do I respond to this RFP from Davidson County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Support Services Department, 925 North Main St, suite A, Lexington NC 27292. For questions, contact Dwayne Childress.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Davidson County in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dwayne Childress at (336) 242-2030. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: RFID tags, RFID security gates, Patron self-checkout stations, Staff antenna workstations, Mobile shelf-management device, Tagging station, Training for staff, Support 1st-5th Year. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with terms & conditions 10%, Schedule & time to complete project 15%, Total cost including purchase, installation, licenses, service, hosting etc. 25%, Vendor reputation, experience, and pa..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Davidson County?
All active and historical solicitations from Davidson County are tracked and searchable. As a county agency, Davidson County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: W-9 form, E-Verify Affidavit, Addendum #1, UG items, References, Signed pricing and certification pages, Unique Entity Identifier (UEI). Review the full document from Davidson County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lexington, NC. Review the full solicitation for detailed scope requirements.