Columbia County Central Services - Milk & Dairy Products - RFB #26-012 (2026)
Columbia CountyCounty · Hudson, NY- Due
- Nov 5, 2026
- 2 days left
- Posted
- Oct 2, 2026
- Contract term
- 1 year
- Primary contact
- Marissa Hogencamp
- (518) 828-2031
The 30-second brief
Columbia County Central Services is issuing a Request for Bid (RFB #26-012) for a one-year contract for the delivery of fresh and frozen milk and dairy products to participating county departments, facilities, and agencies, including the Office for the Aging Nutrition Site in Philmont, NY. The scope encompasses fresh milk (whole, skim, 1%, 2%, chocolate), butter, creamers, cottage cheese, sour cream, yogurt, heavy/light cream, mozzarella cheese, and frozen items such as ice cream, popsicles, and Italian ices. Bidders may submit fixed or fluctuating pricing based on USDA Class I Fluid Milk Prices. Submissions are due by November 5, 2026, at 2:00 PM, with questions due by October 16, 2026.
Fresh milk (whole, Skim, 1%, 2%, Chocolate), Butter, Butter tabs, Lactaid, Creamers, Cottage cheese, Light sour cream, Sour cream, Plain low-fat yogurt, Assorted low-fat yogurt, NutraSweet low-fat yogurt, Heavy cream, Light cream, Part-skim mozzarella cheese, 3 lb container ice cream, 4 oz foam cup ice cream, Popsicles, 3 oz ice cream sandwiches, 6 oz Italian ices
Price, quality, bidder responsibility, delivery timeframes, ordering procedures and methods
Bids like this start as pre-RFPs. Get the next ones early.
Get matched pre-RFPs freeFree account · 30-second setup · No credit card
Summary
Columbia County Central Services is issuing a Request for Bid (RFB #26-012) for a one-year contract for the delivery of fresh and frozen milk and dairy products to participating county departments, facilities, and agencies, including the Office for the Aging Nutrition Site in Philmont, NY. The scope encompasses fresh milk (whole, skim, 1%, 2%, chocolate), butter, creamers, cottage cheese, sour cream, yogurt, heavy/light cream, mozzarella cheese, and frozen items such as ice cream, popsicles, and Italian ices.
Bidders may submit fixed or fluctuating pricing based on USDA Class I Fluid Milk Prices. Submissions are due by November 5, 2026, at 2:00 PM, with questions due by October 16, 2026.
EVALUATION CRITERIA
5- Price
- Quality
- Bidder responsibility
- Delivery timeframes
- Ordering procedures and methods
REQUIRED DELIVERABLES
19- Fresh milk (whole, Skim, 1%, 2%, Chocolate)
- Butter
- Butter tabs
- Lactaid
- Creamers
- Cottage cheese
- Light sour cream
- Sour cream
- Plain low-fat yogurt
- Assorted low-fat yogurt
- NutraSweet low-fat yogurt
- Heavy cream
- Light cream
- Part-skim mozzarella cheese
- 3 lb container ice cream
- 4 oz foam cup ice cream
- Popsicles
- 3 oz ice cream sandwiches
- 6 oz Italian ices
REQUIRED ATTACHMENTS
7- Bidder's Certification of Compliance with Iran Divestment Act
- Non-Collusive Bidding Certificate
- Pricing Worksheet
- Signed addenda
- Credit applications
- Suggested delivery schedule
- Required ordering methods
- Submit to
- Columbia County Central Services, 401 State St., Hudson, New York 12534
- Scope location
- Hudson, NY
Questions about this BID
How do I respond to this Bid from Columbia County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Columbia County Central Services, 401 State St., Hudson, New York 12534. For questions, contact Marissa Hogencamp.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Columbia County in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Marissa Hogencamp at (518) 828-2031. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Fresh milk (whole, Skim, 1%, 2%, Chocolate), Butter, Butter tabs, Lactaid, Creamers, Cottage cheese, Light sour cream, Sour cream, Plain low-fat yogurt, Assorted low-fat yogurt, NutraSweet low-fat yogurt, Heavy cream, Light cream, Part-skim mozzarella cheese, 3 lb container ice cream, 4 oz foam cup. Proposals should clearly address how each deliverable will be met.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, quality, bidder responsibility, delivery timeframes, ordering procedures and methods" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Columbia County?
All active and historical solicitations from Columbia County are tracked and searchable. As a county agency, Columbia County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 5, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bidder's Certification of Compliance with Iran Divestment Act, Non-Collusive Bidding Certificate, Pricing Worksheet, signed addenda, credit applications, suggested delivery schedule, required ordering. Review the full document from Columbia County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hudson, NY. Review the full solicitation for detailed scope requirements.