Columbia County Central Services - Canned/Frozen Foods - RFB #26-015 (2026)
Columbia CountyCounty · Hudson, NY- Due
- Nov 5, 2026
- 2 days left
- Posted
- Oct 2, 2026
- Contract term
- 0.5 years
- Primary contact
- Marissa Hogencamp
- (518) 828-2031
The 30-second brief
Columbia County Central Services is seeking bids for a six-month contract for the delivery of various canned and frozen food products, including beverages, breakfast items, condiments, baking supplies, dairy, desserts, canned soups, vegetables, and frozen meals, to participating county departments and facilities. The primary purchaser is the Office for the Aging Nutrition Site located at 93 Main Street, Philmont, NY. Bids are due by November 5, 2026, at 2:00 PM. Questions must be submitted in writing by October 16, 2026. The contract period runs from January 1, 2027, through June 30, 2027. Required submissions include an original and one USB flash drive in PDF format, alongside a Non-Collusive Bidding Certificate, Iran Divestment Act Certification, and detailed product specifications.
Quality versus price basis, responsibility of the bidder, materials or items deemed to be best adapted to the uses of Columbia County, delivery timeframes, ordering procedures and methods
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Summary
Columbia County Central Services is seeking bids for a six-month contract for the delivery of various canned and frozen food products, including beverages, breakfast items, condiments, baking supplies, dairy, desserts, canned soups, vegetables, and frozen meals, to participating county departments and facilities.
The primary purchaser is the Office for the Aging Nutrition Site located at 93 Main Street, Philmont, NY. Bids are due by November 5, 2026, at 2:00 PM. Questions must be submitted in writing by October 16, 2026. The contract period runs from January 1, 2027, through June 30, 2027. Required submissions include an original and one USB flash drive in PDF format, alongside a Non-Collusive Bidding Certificate, Iran Divestment Act Certification, and detailed product specifications.
EVALUATION CRITERIA
Quality versus price basis, responsibility of the bidder, materials or items deemed to be best adapted to the uses of Columbia County, delivery timeframes, ordering procedures and methods
REQUIRED ATTACHMENTS
7- Non-Collusive Bidding Certificate
- Bidder's Certification of Compliance with Iran Divestment Act
- Detailed specifications and illustrated circulars
- Suggested delivery schedule
- Credit applications
- Ordering methods outline
- Lead time indications
- Submit to
- Office of Columbia County Central Services, 401 State Street, Hudson, NY 12534
- Duration
- 6 months
- Scope location
- Hudson, NY
Questions about this BID
How do I respond to this Bid from Columbia County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 5, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of Columbia County Central Services, 401 State Street, Hudson, NY 12534. For questions, contact Marissa Hogencamp.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Columbia County in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Marissa Hogencamp at (518) 828-2031. Questions and answers are typically shared with all prospective bidders.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality versus price basis, responsibility of the bidder, materials or items deemed to be best adapted to the uses of Columbia County, delivery timeframes, ordering procedures and methods" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Columbia County?
All active and historical solicitations from Columbia County are tracked and searchable. As a county agency, Columbia County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 0.5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 5, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Non-Collusive Bidding Certificate, Bidder's Certification of Compliance with Iran Divestment Act, detailed specifications and illustrated circulars, suggested delivery schedule, credit applications, o. Review the full document from Columbia County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hudson, NY. Review the full solicitation for detailed scope requirements.