Collin County Fujitsu Scanners and Lexmark Printers IFB 2026-251
Collin County, Collin County, TX·County
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- Primary Contact
- Lera Miller
- Contract Term
- 1 year
- Duration
- 48 months
- Scope Location
- McKinney, TX
- Submission Address
- https://procurement.opengov.com/portal/collincountytx/projects/247879
SUMMARY
Collin County is soliciting bids to establish a firm, fixed-price contract for Fujitsu document scanners and Lexmark printers. The contract includes a three-year onsite extended service agreement for printers and has an estimated annual value of $87,000.
EVALUATION CRITERIA
Lowest and best fixed priced bid, demonstrated history of honoring quoted pricing, delivery history, reliability, responsiveness
REQUIRED DELIVERABLES
Fujitsu scanners, Lexmark printers, Extended service agreements, Accessories
REQUIRED ATTACHMENTS
Legal Notice, CIQ Form, W-9
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this IFB from Collin County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/collincountytx/projects/247879. For questions, contact Lera Miller.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest and best fixed priced bid, demonstrated history of honoring quoted pricing, delivery history, reliability, responsiveness" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Collin County?
All active and historical solicitations from Collin County are tracked and searchable. As a county agency, Collin County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Legal Notice, CIQ Form, W-9. Review the full document from Collin County for the complete list.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Collin County in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lera Miller. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: McKinney, TX. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Fujitsu scanners, Lexmark printers, Extended service agreements, Accessories. Proposals should clearly address how each deliverable will be met.
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