Colchester Public Schools Food Service Management RFP
Colchester School DistrictSchool · Colchester, CT- Due
- May 4, 2026
- Deadline passed
- Posted
- Dec 1, 2025
- Contract term
- 1 year
- Primary contact
- Andrew Barillari
The 30-second brief
Colchester Public Schools is seeking proposals from qualified Food Service Management Companies (FSMC) to manage and operate the district's child nutrition programs. The contract will cover services such as menu planning, purchasing, receiving, storage, cafeteria operations, sanitation, personnel management, and financial reporting.
Proposal, Bid Guarantee, Surety Letter of Intent, Financial Statements, Administrative Review Reports, Resume of Food Service Director, Organization Chart, Transition Plan, Sample Menus, Specification Sheets, Cost Responsibility Survey, Procurement Specifications, Meal Price List, Reimbursement Rates, USDA Foods Usage Documentation, Equipment Proposals (if applicable), Insurance Certificates, Performance Bond
Price/Costs, Experience/References/Service Capability, Financial Condition/Stability/Business Practices, Accounting/Reporting Systems, Personnel Management/Training, Concepts of Service, Innovation, Promotion of School Food Service Program, Involvement of Students/Staff/Community, Menus, Food Quality, Use of USDA Foods, Support for CT Farm to School Program
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Summary
Colchester Public Schools is seeking proposals from qualified Food Service Management Companies (FSMC) to manage and operate the district's child nutrition programs.
The contract will cover services such as menu planning, purchasing, receiving, storage, cafeteria operations, sanitation, personnel management, and financial reporting.
EVALUATION CRITERIA
13- Price/Costs
- Experience/References/Service Capability
- Financial Condition/Stability/Business Practices
- Accounting/Reporting Systems
- Personnel Management/Training
- Concepts of Service
- Innovation
- Promotion of School Food Service Program
- Involvement of Students/Staff/Community
- Menus
- Food Quality
- Use of USDA Foods
- Support for CT Farm to School Program
REQUIRED DELIVERABLES
18- Proposal
- Bid Guarantee
- Surety Letter of Intent
- Financial Statements
- Administrative Review Reports
- Resume of Food Service Director
- Organization Chart
- Transition Plan
- Sample Menus
- Specification Sheets
- Cost Responsibility Survey
- Procurement Specifications
- Meal Price List
- Reimbursement Rates
- USDA Foods Usage Documentation
- Equipment Proposals (if applicable)
- Insurance Certificates
- Performance Bond
REQUIRED ATTACHMENTS
21- Schedule A
- Schedule B
- Schedule C
- Schedule D
- Schedule E
- Exhibit A
- Exhibit B
- Exhibit C
- Exhibit D
- Exhibit E
- Exhibit F
- Exhibit G
- Exhibit H
- Exhibit I
- Exhibit J
- Exhibit K
- Exhibit L
- Exhibit M
- Exhibit N
- Exhibit O
- Exhibit P
- Submit to
- 127 Norwich Avenue, Suite 202, Colchester, CT 06415
- Duration
- 12 months
- Scope location
- Colchester, Connecticut
- Reported agency
- Colchester Public Schools
Questions about this RFP
How do I respond to this RFP from Colchester School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 127 Norwich Avenue, Suite 202, Colchester, CT 06415. For questions, contact Andrew Barillari.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Colchester School District in CT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Andrew Barillari. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal, Bid Guarantee, Surety Letter of Intent, Financial Statements, Administrative Review Reports, Resume of Food Service Director, Organization Chart, Transition Plan, Sample Menus, Specification Sheets, Cost Responsibility Survey, Procurement Specifications, Meal Price List, Reimbursement Rate. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price/Costs, Experience/References/Service Capability, Financial Condition/Stability/Business Practices, Accounting/Reporting Systems, Personnel Management/Training, Concepts of Service, Innovation, P..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Colchester School District?
All active and historical solicitations from Colchester School District are tracked and searchable. As a school agency, Colchester School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Schedule A, Schedule B, Schedule C, Schedule D, Schedule E, Exhibit A, Exhibit B, Exhibit C, Exhibit D, Exhibit E, Exhibit F, Exhibit G, Exhibit H, Exhibit I, Exhibit J, Exhibit K, Exhibit L, Exhibit. Review the full document from Colchester School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Colchester, Connecticut. Review the full solicitation for detailed scope requirements.