Clovis Municipal School District Commercial Food-Service Equipment RFP 2627-202 (2026)
Clovis Municipal SchoolsSchool · Clovis, NM- Due
- Dec 10, 2026
- 27 days left
- Posted
- Nov 11, 2026
- Contract term
- 1 year
- Primary contact
- Chelsea Garcia
- (575) 769-4327
The 30-second brief
Clovis Municipal School District invites proposals for commercial food-service and cafeteria equipment, smallwares, delivery, and related ancillary services including assembly, placement, installation, and startup on an as-needed basis. Solicitation RFP 2627-202 covers heavy cooking equipment, refrigeration and freezers, ice systems, food preparation equipment, beverage and concession equipment, serving and holding lines, warewashing and sanitation, storage and transport, and ventilation systems. Proposals are due by December 10, 2026, at 2:00 p.m. MST/MDT. The contract term is one year with options to extend up to a maximum of four years. Evaluation is based on organizational experience, capacity and capability, and organizational references.
Organizational Experience (35 points), Capacity and Capability (35 points), Organizational References (30 points), Mandatory Specifications (Pass/Fail), Cost Proposal (50 points)
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Summary
Clovis Municipal School District invites proposals for commercial food-service and cafeteria equipment, smallwares, delivery, and related ancillary services including assembly, placement, installation, and startup on an as-needed basis.
Solicitation RFP 2627-202 covers heavy cooking equipment, refrigeration and freezers, ice systems, food preparation equipment, beverage and concession equipment, serving and holding lines, warewashing and sanitation, storage and transport, and ventilation systems. Proposals are due by December 10, 2026, at 2:00 p.m. MST/MDT. The contract term is one year with options to extend up to a maximum of four years. Evaluation is based on organizational experience, capacity and capability, and organizational references.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
7- Letter of Transmittal Form
- Campaign Contribution Disclosure Form
- Conflict of Interest and Debarment/Suspension Certification Form
- Non-Collusion Affidavit Form
- Byrd Anti Lobbying Compliance Certification Form
- Certificate of Insurance
- Vendor Information Form and W-9
- Submit to
- https://www.clovis-schools.org/page/bids-and-rfps
- Duration
- 48 months
- Scope location
- Clovis, NM
- Reported agency
- Clovis Municipal School District
Questions about this RFP
How do I respond to this RFP from Clovis Municipal Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 10, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.clovis-schools.org/page/bids-and-rfps. For questions, contact Chelsea Garcia.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Clovis Municipal Schools in NM, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Chelsea Garcia at (575) 769-4327. Questions and answers are typically shared with all prospective bidders.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Organizational Experience (35 points), Capacity and Capability (35 points), Organizational References (30 points), Mandatory Specifications (Pass/Fail), Cost Proposal (50 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Clovis Municipal Schools?
All active and historical solicitations from Clovis Municipal Schools are tracked and searchable. As a school agency, Clovis Municipal Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 10, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Letter of Transmittal Form, Campaign Contribution Disclosure Form, Conflict of Interest and Debarment/Suspension Certification Form, Non-Collusion Affidavit Form, Byrd Anti Lobbying Compliance Certifi. Review the full document from Clovis Municipal Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Clovis, NM. Review the full solicitation for detailed scope requirements.
