Clovis Municipal Schools - Bulk Fuel Supply and Delivery - ITB 2627-100, 2026
Clovis Municipal SchoolsSchool · Clovis, NM- Due
- Jan 7, 2027
- 55 days left
- Posted
- Nov 11, 2026
- Contract term
- 1 year
- Primary contact
- Chelsea Garcia
- (575) 769-4327
The 30-second brief
Clovis Municipal Schools is seeking competitive sealed bids from qualified vendors to establish an indefinite quantity contract for bulk fuel, including unleaded gasoline (approx. 30,000 gallons estimated) and low sulfur diesel fuel (approx. 5,000 gallons estimated), for delivery to district transportation and maintenance facilities in Clovis, New Mexico. The contract term is one year with the option of three additional one-year extensions, not to exceed a total of four years. Bids are due by January 7, 2027, at 2:00 p.m. MST, following a question deadline of November 20, 2026. Required deliverables include unleaded gasoline (minimum 86 octane, potentially ethanol-blended) and #2 clear low sulfur winterized diesel fuel delivered to above-ground storage tanks at 201 E 21st St and 500 E Llano Estacado. Vendors must submit statutory insurance coverage, a bid pricing form, a submission cover sheet, a conflict of interest and debarment/suspension certification form, a campaign contribution disclosure form, a non-collusion affidavit form, a byrd anti-lobbying amendment compliance certification, and a vendor information form with W-9.
Unleaded Gasoline (86 Octane Minimum, Approx. 30, 000 gallons/year); #2 Clear Low Sulfur Diesel Fuel, Winterized (approx. 5, 000 gallons/year)
Lowest responsible bid meeting specifications
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Summary
Clovis Municipal Schools is seeking competitive sealed bids from qualified vendors to establish an indefinite quantity contract for bulk fuel, including unleaded gasoline (approx. 30,000 gallons estimated) and low sulfur diesel fuel (approx. 5,000 gallons estimated), for delivery to district transportation and maintenance facilities in Clovis, New Mexico.
The contract term is one year with the option of three additional one-year extensions, not to exceed a total of four years. Bids are due by January 7, 2027, at 2:00 p.m. MST, following a question deadline of November 20, 2026. Required deliverables include unleaded gasoline (minimum 86 octane, potentially ethanol-blended) and #2 clear low sulfur winterized diesel fuel delivered to above-ground storage tanks at 201 E 21st St and 500 E Llano Estacado. Vendors must submit statutory insurance coverage, a bid pricing form, a submission cover sheet, a conflict of interest and debarment/suspension certification form, a campaign contribution disclosure form, a non-collusion affidavit form, a byrd anti-lobbying amendment compliance certification, and a vendor information form with W-9.
EVALUATION CRITERIA
Lowest responsible bid meeting specifications
REQUIRED DELIVERABLES
Unleaded Gasoline (86 Octane Minimum, Approx. 30, 000 gallons/year); #2 Clear Low Sulfur Diesel Fuel, Winterized (approx. 5, 000 gallons/year)
REQUIRED ATTACHMENTS
8- Submission Cover Sheet
- Appendix A - Conflict of Interest and Debarment/Suspension Certification Form
- Appendix B - Campaign Contribution Disclosure Form
- Appendix C - Non-Collusion Affidavit Form
- Appendix D - Byrds Anti Lobbying Amendment Compliance Certification
- Bid Pricing Form
- Attachment A - Vendor Information Form and W-9
- Certificates of Insurance
- Submit to
- Clovis Municipal Schools, Attn: Chief Procurement Officer, ITB 2627-100 Bulk Fuel, 1009 N Main, PO Box 19000, Clovis, NM 88102-9000 (Physical Address: 1009 N Main; US Postal Mail: 500 E. Llano Estacado)
- Duration
- 48 months
- Scope location
- Clovis, NM
Questions about this BID
How do I respond to this Bid from Clovis Municipal Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 7, 2027. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Clovis Municipal Schools, Attn: Chief Procurement Officer, ITB 2627-100 Bulk Fuel, 1009 N Main, PO Box 19000, Clovis, NM 88102-9000 (Physical Address: 1009 N Main; US Postal Mail: 500 E. Llano Estacado). For questions, contact Chelsea Garcia.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Clovis Municipal Schools in NM, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Chelsea Garcia at (575) 769-4327. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Unleaded Gasoline (86 Octane Minimum, Approx. 30, 000 gallons/year); #2 Clear Low Sulfur Diesel Fuel, Winterized (approx. 5, 000 gallons/year). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bid meeting specifications" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Clovis Municipal Schools?
All active and historical solicitations from Clovis Municipal Schools are tracked and searchable. As a school agency, Clovis Municipal Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of January 7, 2027, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Submission Cover Sheet, Appendix A - Conflict of Interest and Debarment/Suspension Certification Form, Appendix B - Campaign Contribution Disclosure Form, Appendix C - Non-Collusion Affidavit Form, Ap. Review the full document from Clovis Municipal Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Clovis, NM. Review the full solicitation for detailed scope requirements.
