Clay County Food Service Management RFP
Clay CountyCounty · Moorhead, MN- Due
- Dec 24, 2025
- Deadline passed
- Primary contact
- Stephen Larson
The 30-second brief
Clay County is requesting sealed proposals for a Food Service Management Company (FSMC) to provide meals for the Clay County Correctional Facility, Clay County Withdrawal Management/Detox Facility, and the West Central Regional Juvenile Center. Proposals will be accepted only for combined services.
Meals for three facilities, Production menus, Nutrition compliance statement, Weekly nutritional analysis
Price Proposal, Experience in providing quality food services in an institutional environment, Knowledge of ACA and MN DOC regulations and National School Lunch Program, General reputation and experience, Support provided by management staff, Ability to customize menu, Involvement in community services, Strict adherence to RFP conditions
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Summary
Clay County is requesting sealed proposals for a Food Service Management Company (FSMC) to provide meals for the Clay County Correctional Facility, Clay County Withdrawal Management/Detox Facility, and the West Central Regional Juvenile Center. Proposals will be accepted only for combined services.
EVALUATION CRITERIA
Price Proposal, Experience in providing quality food services in an institutional environment, Knowledge of ACA and MN DOC regulations and National School Lunch Program, General reputation and experience, Support provided by management staff, Ability to customize menu, Involvement in community services, Strict adherence to RFP conditions
REQUIRED DELIVERABLES
4- Meals for three facilities
- Production menus
- Nutrition compliance statement
- Weekly nutritional analysis
REQUIRED ATTACHMENTS
Exhibit 1 (WCRJC RFP Requirements), Federal and state mandated forms and assurances
- Submit to
- Clay County Administrator's Office
- Scope location
- Clay County Correctional Facility, Clay County Withdrawal Management/Detox Facility, West Central Regional Juvenile Center
Questions about this RFP
How do I respond to this RFP from Clay County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 24, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Clay County Administrator's Office. For questions, contact Stephen Larson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Clay County in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Stephen Larson. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Meals for three facilities, Production menus, Nutrition compliance statement, Weekly nutritional analysis. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price Proposal, Experience in providing quality food services in an institutional environment, Knowledge of ACA and MN DOC regulations and National School Lunch Program, General reputation and experie..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Clay County?
All active and historical solicitations from Clay County are tracked and searchable. As a county agency, Clay County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit 1 (WCRJC RFP Requirements), Federal and state mandated forms and assurances. Review the full document from Clay County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Clay County Correctional Facility, Clay County Withdrawal Management/Detox Facility, West Central Regional Juvenile Center. Review the full solicitation for detailed scope requirements.