West Central Regional Juvenile Center School Food Service Management Contract RFP 2025/2026
Clay CountyCounty · Moorhead, MN- Due
- Dec 24, 2025
- Deadline passed
- Contract term
- 1 year
- Primary contact
- James O'Donnell
- (218) 299-5175
The 30-second brief
The West Central Regional Juvenile Center (WCRJC) seeks proposals for the operation and management of its school food service for the 2025/2026 school year. The contract includes fixed meal prices and requires compliance with USDA and MDE regulations. Proposals are due December 24, 2025.
Price, evaluation criteria in addition to low price are listed
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Summary
The West Central Regional Juvenile Center (WCRJC) seeks proposals for the operation and management of its school food service for the 2025/2026 school year. The contract includes fixed meal prices and requires compliance with USDA and MDE regulations. Proposals are due December 24, 2025.
EVALUATION CRITERIA
Price, evaluation criteria in addition to low price are listed
REQUIRED ATTACHMENTS
10- Form A
- Form B
- Form C
- Form H
- Form J
- Sample menus
- 21-day menu cycle
- Production records
- Food specification adherence
- Food Safety/HACCP plan
- Scope location
- Moorhead, MN
- Reported agency
- West Central Regional Juvenile Center
Questions about this RFP
How do I respond to this RFP from Clay County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 24, 2025. Be sure to include all required attachments as outlined in the solicitation. For questions, contact James O'Donnell.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Clay County in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is James O'Donnell at (218) 299-5175. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, evaluation criteria in addition to low price are listed" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Clay County?
All active and historical solicitations from Clay County are tracked and searchable. As a county agency, Clay County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form A, Form B, Form C, Form H, Form J, sample menus, 21-day menu cycle, production records, food specification adherence, Food Safety/HACCP plan. Review the full document from Clay County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Moorhead, MN. Review the full solicitation for detailed scope requirements.