Clay County Cash Management Services IFB 44-26 - Cash Vault Solution 2026
Clay CountyCounty · Liberty, MO- Due
- Apr 16, 2026
- Deadline passed
- Posted
- Mar 17, 2026
- Contract term
- 3 years
- Primary contact
- Craig Reich
- (816) 407-3634
The 30-second brief
Clay County is seeking a qualified vendor to provide a Cash Vault Solution for the County Collector, including daily storage, pickup, and transfer of tax payment deposits to a financial institution. The contract term runs through May 1, 2029, with five one-year renewals.
Cash Vault Solution, Daily cash storage and transfer, Change order process, Accounting tracking system, Cash pickup and transportation
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Summary
Clay County is seeking a qualified vendor to provide a Cash Vault Solution for the County Collector, including daily storage, pickup, and transfer of tax payment deposits to a financial institution. The contract term runs through May 1, 2029, with five one-year renewals.
REQUIRED DELIVERABLES
5- Cash Vault Solution
- Daily cash storage and transfer
- Change order process
- Accounting tracking system
- Cash pickup and transportation
REQUIRED ATTACHMENTS
6- Exhibit A: Pricing
- Exhibit B: Experience and Expertise
- Exhibit C: Project Approach
- Exhibit D: Miscellaneous Information
- Attachment 1: Sealed Bid Label
- Terms and Conditions Acknowledgement form
- Submit to
- Clay County Purchasing Department, 16 W. Franklin Street, Liberty, Missouri 64068 or www.PublicPurchase.com
- Scope location
- Liberty, MO
Questions about this IFB
How do I respond to this IFB from Clay County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Clay County Purchasing Department, 16 W. Franklin Street, Liberty, Missouri 64068 or www.PublicPurchase.com. For questions, contact Craig Reich.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Clay County in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Craig Reich at (816) 407-3634. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Cash Vault Solution, Daily cash storage and transfer, Change order process, Accounting tracking system, Cash pickup and transportation. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Clay County?
All active and historical solicitations from Clay County are tracked and searchable. As a county agency, Clay County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A: Pricing, Exhibit B: Experience and Expertise, Exhibit C: Project Approach, Exhibit D: Miscellaneous Information, Attachment 1: Sealed Bid Label, Terms and Conditions Acknowledgement form. Review the full document from Clay County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Liberty, MO. Review the full solicitation for detailed scope requirements.