Clay County Board of Education Gymnasium Sound System Installation RFP 2026
Clay County School DistrictSchool · Clay, WV- Due
- Mar 31, 2026
- Deadline passed
- Posted
- Mar 5, 2026
- Primary contact
- Jeff Krauklis
- (304) 587-4226
The 30-second brief
Clay County Board of Education is soliciting proposals from qualified vendors to provide a turn-key gymnasium sound system for Clay County High School. This project includes furnishing all labor, materials, equipment, rigging hardware, cabling, programming, training, and commissioning necessary to deliver a fully operational system.
System Design & Engineering, Equipment, Installation, Programming & Commissioning, Training, Warranty
Technical Compliance, Cost, Experience with K-12 Installations, Warranty & Support, Timeline
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Summary
Clay County Board of Education is soliciting proposals from qualified vendors to provide a turn-key gymnasium sound system for Clay County High School.
This project includes furnishing all labor, materials, equipment, rigging hardware, cabling, programming, training, and commissioning necessary to deliver a fully operational system.
EVALUATION CRITERIA
5- Technical Compliance
- Cost
- Experience with K-12 Installations
- Warranty & Support
- Timeline
REQUIRED DELIVERABLES
6- System Design & Engineering
- Equipment
- Installation
- Programming & Commissioning
- Training
- Warranty
REQUIRED ATTACHMENTS
6- Detailed Equipment List (Manufacturer & Model Numbers)
- Project Timeline
- Total Lump Sum Price Including Travel Costs if Applicable
- Itemized Pricing (Hardware, Labor, Lift Rental, Shipping)
- Example(s) of similar projects
- WV Business Registration
- Scope location
- Clay, West Virginia
- Reported agency
- Clay County Board of Education
Questions about this RFP
How do I respond to this RFP from Clay County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 31, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Jeff Krauklis.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Clay County School District in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jeff Krauklis at (304) 587-4226. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: System Design & Engineering, Equipment, Installation, Programming & Commissioning, Training, Warranty. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Compliance, Cost, Experience with K-12 Installations, Warranty & Support, Timeline" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Clay County School District?
All active and historical solicitations from Clay County School District are tracked and searchable. As a school agency, Clay County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Detailed Equipment List (Manufacturer & Model Numbers), Project Timeline, Total Lump Sum Price Including Travel Costs if Applicable, Itemized Pricing (Hardware, Labor, Lift Rental, Shipping), Example(. Review the full document from Clay County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Clay, West Virginia. Review the full solicitation for detailed scope requirements.