Clatsop County Request for On-Call Services 2026-29 Fiscal Years Contractor List
Clatsop CountyCounty · Astoria, OR- Due
- May 14, 2026
- Deadline passed
- Posted
- Apr 14, 2026
- Contract term
- 3 years
- Primary contact
- Matt Gerber
- (503) 338-3695
The 30-second brief
Clatsop County is soliciting quotes to establish a three-year On-Call Contractor List for the 2026-2029 fiscal years, covering July 1, 2026, to June 30, 2029. Services are required for Building and Grounds Maintenance and the Fair & Expo. The scope includes electrical, mechanical, plumbing, carpet/floor care, painting, welding, jail security/electronics, HVAC, fire and intrusion alarms, pest control, laundry equipment, abatement services, window services, and grounds maintenance. Bidders must provide hourly rates and submit separate applications if interested in both departments. Requirements include background checks, insurance, and a signed Application/Agreement. Quotes are due by May 14, 2026, at 3:00 p.m. and can be submitted via hand delivery, mail, or email to [email protected] or [email protected].
On-Call Services Application/Agreement, Qualifications for Clatsop County On-Call Services, Certificate of Liability Insurance, Updated W-9, Background Check Form
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Summary
Clatsop County is soliciting quotes to establish a three-year On-Call Contractor List for the 2026-2029 fiscal years, covering July 1, 2026, to June 30, 2029.
Services are required for Building and Grounds Maintenance and the Fair & Expo. The scope includes electrical, mechanical, plumbing, carpet/floor care, painting, welding, jail security/electronics, HVAC, fire and intrusion alarms, pest control, laundry equipment, abatement services, window services, and grounds maintenance. Bidders must provide hourly rates and submit separate applications if interested in both departments. Requirements include background checks, insurance, and a signed Application/Agreement. Quotes are due by May 14, 2026, at 3:00 p.m. and can be submitted via hand delivery, mail, or email to [email protected] or [email protected].
REQUIRED DELIVERABLES
5- On-Call Services Application/Agreement
- Qualifications for Clatsop County On-Call Services
- Certificate of Liability Insurance
- Updated W-9
- Background Check Form
REQUIRED ATTACHMENTS
5- Application/Agreement
- Qualifications
- Certificate of Liability Insurance
- W-9
- Background Check Form
REQUIRED STAFFING
14- Submit to
- Clatsop County Buildings and Grounds Department at 800 Exchange Street, Suite 222, Astoria, OR 97103
- Scope location
- Astoria, OR
Questions about this QUOTE
How do I respond to this Quote from Clatsop County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Clatsop County Buildings and Grounds Department at 800 Exchange Street, Suite 222, Astoria, OR 97103. For questions, contact Matt Gerber.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including Clatsop County in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Matt Gerber at (503) 338-3695. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: electrical, mechanical, plumbing, carpet/floor care, painting, welding, jail security/electronics, HVAC, alarms, pest control, laundry equipment, abatement services, window services, grounds maintenance. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: On-Call Services Application/Agreement, Qualifications for Clatsop County On-Call Services, Certificate of Liability Insurance, Updated W-9, Background Check Form. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Clatsop County?
All active and historical solicitations from Clatsop County are tracked and searchable. As a county agency, Clatsop County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Application/Agreement, Qualifications, Certificate of Liability Insurance, W-9, Background Check Form. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Clatsop County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Astoria, OR. Review the full solicitation for detailed scope requirements.