Clarksville Housing Authority - Integrated Pest Management Services - RFP No. 2026-10-02 (2026)
The Clarksville Housing AuthorityLocal Housing Authority · Clarksville, TN- Due
- Nov 23, 2026
- 20 days left
- Posted
- Oct 23, 2026
- Contract term
- 1 year
- Primary contact
- Ross Dennison
- (931) 291-3164
The 30-second brief
The Clarksville Housing Authority seeks proposals for a comprehensive, year-round Integrated Pest Management (IPM) program for 510 residential units, a main office, and two maintenance shops in Clarksville, Tennessee. Services include routine preventive treatments, bed bug protocols with heat and chemical treatment options, rodent exclusion, termite inspection, wildlife control, and emergency responses within 24 hours. The initial contract is for one year with two one-year renewal options. Proposals are due by November 23, 2026, at 12:00 PM CT, with a mandatory site walk-through on November 9, 2026. Evaluation factors include technical approach and IPM program, experience and qualifications, bed bug protocol and emergency responsiveness, resident notification and recordkeeping, price, and Section 3 and small/minority business outreach.
Routine preventive service: residential units (510); Routine preventive service: main office; Routine preventive service: maintenance shops (2); Common areas and exterior perimeter treatment; Baseline initial inspection of all units (first 30 days); Bed bug inspection (visual); Bed bug canine inspection (if offered); Bed bug heat treatment; Bed bug chemical/steam treatment; Bed bug follow-up inspections (14 and 30 days); Rodent exclusion and control, Responsive; Nuisance wildlife service; Termite inspection and treatment; Stinging insect nest removal; Emergency service within 24 hours (initial); Emergency callback within 30 days of treatment
Technical approach and IPM program (25), Experience, qualifications, and references (20), Bed bug protocol and emergency responsiveness (15), Resident notification, education, recordkeeping, and reporting (10), Price (25), Section 3 and small/minority business outreach plan (5)
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Summary
The Clarksville Housing Authority seeks proposals for a comprehensive, year-round Integrated Pest Management (IPM) program for 510 residential units, a main office, and two maintenance shops in Clarksville, Tennessee.
Services include routine preventive treatments, bed bug protocols with heat and chemical treatment options, rodent exclusion, termite inspection, wildlife control, and emergency responses within 24 hours. The initial contract is for one year with two one-year renewal options. Proposals are due by November 23, 2026, at 12:00 PM CT, with a mandatory site walk-through on November 9, 2026. Evaluation factors include technical approach and IPM program, experience and qualifications, bed bug protocol and emergency responsiveness, resident notification and recordkeeping, price, and Section 3 and small/minority business outreach.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
REQUIRED ATTACHMENTS
Cover letter, Firm overview and experience, Technical approach, Bed bug management protocol, Resident notification and education plan, Recordkeeping and reporting plan, Staffing plan, licenses, certifications, and training, Evidence of insurance, Section 3 plan, Completed Price Proposal Form (Attachment B), Completed and signed federal forms (Attachment D) and non-collusion and conflict-of-interest disclosure
- Submit to
- 721 Richardson Street, Clarksville, TN 37040
- Duration
- 36 months
- Scope location
- Clarksville, TN
- Reported agency
- Clarksville Housing Authority
Questions about this RFP
How do I respond to this RFP from The Clarksville Housing Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 721 Richardson Street, Clarksville, TN 37040. For questions, contact Ross Dennison.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including The Clarksville Housing Authority in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ross Dennison at (931) 291-3164. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Routine preventive service: residential units (510); Routine preventive service: main office; Routine preventive service: maintenance shops (2); Common areas and exterior perimeter treatment; Baseline initial inspection of all units (first 30 days); Bed bug inspection (visual); Bed bug canine inspec. Proposals should clearly address how each deliverable will be met.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical approach and IPM program (25), Experience, qualifications, and references (20), Bed bug protocol and emergency responsiveness (15), Resident notification, education, recordkeeping, and repor..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from The Clarksville Housing Authority?
All active and historical solicitations from The Clarksville Housing Authority are tracked and searchable. As a local housing authority agency, The Clarksville Housing Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 23, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover letter, Firm overview and experience, Technical approach, Bed bug management protocol, Resident notification and education plan, Recordkeeping and reporting plan, Staffing plan, licenses, certif. Review the full document from The Clarksville Housing Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Clarksville, TN. Review the full solicitation for detailed scope requirements.