Clackamas County Youth Basketball Officiating Services RFQ 2026-63 - NCPRD Hoopers Basketball League
Clackamas CountyCounty · Oregon City, OR- Due
- Sep 17, 2026
- Deadline passed
- Posted
- Aug 27, 2026
- Contract term
- 2 years
- Primary contact
- Michael Faris
The 30-second brief
Clackamas County is soliciting quotes under RFQ #2026-63 for youth basketball officiating and assignment services for the Hoopers Basketball League, managed by the North Clackamas Parks and Recreation District (NCPRD). The selected vendor will provide two officials per game for grades 3 through high school across two seasons: Early Winter (December-January) and Late Winter (late January-mid March). Scope includes officiating per NCPRD rules, providing uniforms/equipment, training officials on OSAA rule modifications, and managing scheduling. The contract term runs from the effective date through June 30, 2028. Quotes must be submitted electronically via Equity Hub's Bid Locker by September 17, 2026, at 2:00 PM PST. Evaluation criteria include firm experience, price/fees, rule training, and references.
Officiating services, Referee schedules, Training documentation, Fee schedule, References
Firm experience, staff experience, price/fees, basketball rule training, communication, references, proposal to complete work
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Summary
Clackamas County is soliciting quotes under RFQ #2026-63 for youth basketball officiating and assignment services for the Hoopers Basketball League, managed by the North Clackamas Parks and Recreation District (NCPRD).
The selected vendor will provide two officials per game for grades 3 through high school across two seasons: Early Winter (December-January) and Late Winter (late January-mid March). Scope includes officiating per NCPRD rules, providing uniforms/equipment, training officials on OSAA rule modifications, and managing scheduling. The contract term runs from the effective date through June 30, 2028. Quotes must be submitted electronically via Equity Hub's Bid Locker by September 17, 2026, at 2:00 PM PST. Evaluation criteria include firm experience, price/fees, rule training, and references.
EVALUATION CRITERIA
7- Firm experience
- Staff experience
- Price/fees
- Basketball rule training
- Communication
- References
- Proposal to complete work
REQUIRED DELIVERABLES
5- Officiating services
- Referee schedules
- Training documentation
- Fee schedule
- References
REQUIRED ATTACHMENTS
Quote Certification Form
- Submit to
- https://bidlocker.us/a/clackamascounty/BidLocker
- Scope location
- Oregon City, OR
Questions about this RFQ
How do I respond to this RFQ from Clackamas County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://bidlocker.us/a/clackamascounty/BidLocker. For questions, contact Michael Faris.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Clackamas County in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Michael Faris. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Officiating services, Referee schedules, Training documentation, Fee schedule, References. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Firm experience, staff experience, price/fees, basketball rule training, communication, references, proposal to complete work" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Clackamas County?
All active and historical solicitations from Clackamas County are tracked and searchable. As a county agency, Clackamas County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Quote Certification Form. Review the full document from Clackamas County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Oregon City, OR. Review the full solicitation for detailed scope requirements.