City of Yreka Onsite Document Scanning and Digitization Services RFP 2026
City of YrekaCity · Yreka, CA- Due
- Sep 11, 2026
- Deadline passed
- Duration
- 5 months
The 30-second brief
The City of Yreka is soliciting proposals for onsite document scanning and digitization services. The project involves processing an estimated 270,000 pages, including approximately 10% oversized engineering drawings or property file documents (APN files). All work must be performed onsite at City Hall; no documents may be removed from the premises. The City will provide a designated area in the parking lot for vendor equipment during the 18-to-20-week performance period. Requirements include $2,000,000 per occurrence general liability insurance, criminal background checks for all personnel within the last 12 months, and adherence to Secretary of State Local Government Records Management Guidelines. Proposals are due no later than September 11, 2026, at 4:00 PM PST.
Digitized documents, Metadata indexing
Security scoring criteria including HIPAA compliance capability
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Summary
The City of Yreka is soliciting proposals for onsite document scanning and digitization services.
The project involves processing an estimated 270,000 pages, including approximately 10% oversized engineering drawings or property file documents (APN files). All work must be performed onsite at City Hall; no documents may be removed from the premises. The City will provide a designated area in the parking lot for vendor equipment during the 18-to-20-week performance period. Requirements include $2,000,000 per occurrence general liability insurance, criminal background checks for all personnel within the last 12 months, and adherence to Secretary of State Local Government Records Management Guidelines. Proposals are due no later than September 11, 2026, at 4:00 PM PST.
EVALUATION CRITERIA
Security scoring criteria including HIPAA compliance capability
REQUIRED DELIVERABLES
Digitized documents, Metadata indexing
REQUIRED ATTACHMENTS
3- Proof of Insurance
- Criminal Background Checks
- Professional Services Agreement review
- Scope location
- Yreka, CA
Questions about this RFP
How do I respond to this RFP from City of Yreka?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 11, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Yreka in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: Digitized documents, Metadata indexing. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Security scoring criteria including HIPAA compliance capability" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Yreka?
All active and historical solicitations from City of Yreka are tracked and searchable. As a city agency, City of Yreka regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proof of Insurance, Criminal Background Checks, Professional Services Agreement review. Review the full document from City of Yreka for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Yreka, CA. Review the full solicitation for detailed scope requirements.