City of Wyandotte Downtown Holiday Lighting Services RFP 4913 - 2026
City of WyandotteCity · Wyandotte, MI- Due
- Aug 11, 2026
- Deadline passed
- Posted
- Jul 7, 2026
- Contract term
- 1 year
- Primary contact
- Joe Gruber
The 30-second brief
The City of Wyandotte is soliciting sealed proposals for comprehensive holiday lighting services for the 2026 season under Bid File #4913. The scope includes furnishing, installing, maintaining, and removing decorative lighting for approximately 182 trees, municipal buildings (City Hall, Fire House, Police Station), and public spaces like Theatre Square and the Clock Tower. Contractors must provide materials on a lease basis and handle all labor and equipment. Requirements include a minimum of five years of experience, Michigan licensure, and a 5% bid bond. A mandatory pre-bid meeting is scheduled for July 27, 2026. Installation must be completed by November 16, 2026, with takedown finishing by February 8, 2027. The contract allows for up to five annual renewal options.
Contractor background and qualifications, Detailed description of services, Project timeline and installation plan, Color pattern proposals, Pricing proposal, Proof of insurance and licensure, List of references, Inspection logs, Takedown and restoration report
Experience and qualifications, Quality and completeness of the proposed lighting plan, Price and overall value, Ability to meet required timelines, References and past performance
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Summary
The City of Wyandotte is soliciting sealed proposals for comprehensive holiday lighting services for the 2026 season under Bid File #4913.
The scope includes furnishing, installing, maintaining, and removing decorative lighting for approximately 182 trees, municipal buildings (City Hall, Fire House, Police Station), and public spaces like Theatre Square and the Clock Tower. Contractors must provide materials on a lease basis and handle all labor and equipment. Requirements include a minimum of five years of experience, Michigan licensure, and a 5% bid bond. A mandatory pre-bid meeting is scheduled for July 27, 2026. Installation must be completed by November 16, 2026, with takedown finishing by February 8, 2027. The contract allows for up to five annual renewal options.
EVALUATION CRITERIA
5- Experience and qualifications
- Quality and completeness of the proposed lighting plan
- Price and overall value
- Ability to meet required timelines
- References and past performance
REQUIRED DELIVERABLES
9- Contractor background and qualifications
- Detailed description of services
- Project timeline and installation plan
- Color pattern proposals
- Pricing proposal
- Proof of insurance and licensure
- List of references
- Inspection logs
- Takedown and restoration report
- Submit to
- City Clerk at the City Hall, 3200 Biddle Avenue, Wyandotte, Michigan
- Duration
- 60 months
- Scope location
- Wyandotte, MI
Questions about this RFP
How do I respond to this RFP from City of Wyandotte?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 11, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: City Clerk at the City Hall, 3200 Biddle Avenue, Wyandotte, Michigan. For questions, contact Joe Gruber.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Wyandotte in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Joe Gruber. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Contractor background and qualifications, Detailed description of services, Project timeline and installation plan, Color pattern proposals, Pricing proposal, Proof of insurance and licensure, List of references, Inspection logs, Takedown and restoration report. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and qualifications, Quality and completeness of the proposed lighting plan, Price and overall value, Ability to meet required timelines, References and past performance" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Wyandotte?
All active and historical solicitations from City of Wyandotte are tracked and searchable. As a city agency, City of Wyandotte regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Wyandotte for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Wyandotte, MI. Review the full solicitation for detailed scope requirements.