City of Worcester - Maintenance & Repair - Floor Care Equipment / WPS - CR-8863-J7 (2026)
City of WorcesterCity · Worcester, MA- Due
- Dec 2, 2026
- 21 days left
- Posted
- Nov 9, 2026
- Contract term
- 1 year
- Primary contact
- Jerry Kucera
- (508) 799-1220
The 30-second brief
The City of Worcester Public Schools is seeking sealed bids for maintenance, diagnostic, parts, and repair services for custodial floor care equipment across its facilities under Bid No. CR-8863-J7. The contract covers upright and backpack vacuums, wet/dry vacuums, walk-behind and ride-on auto scrubbers, burnishers, floor buffers, carpet extractors, and other battery or electric cleaning equipment from manufacturers such as Tennant, Viper, Windsor/Kärcher, Clarke, Advance, Nobles, Hoover, Nilfisk, and ICE. Services include troubleshooting, preventive maintenance, mechanical and electrical repairs, battery testing, parts replacement, emergency repairs, and pickup/delivery coordination. The initial contract term is one year, with options for a second and third year at the City's discretion. Bids are due by December 2, 2026, at 10:00 A.M. Local Time, and must be submitted to the Purchasing Division, Room 201, City Hall, Worcester, Massachusetts.
Labor - Maintenance & Repair (on-site); Labor - Maintenance & Repair (off-site); Parts Markup; Pickup/Delivery Fee
Lowest net price
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Summary
The City of Worcester Public Schools is seeking sealed bids for maintenance, diagnostic, parts, and repair services for custodial floor care equipment across its facilities under Bid No.
CR-8863-J7. The contract covers upright and backpack vacuums, wet/dry vacuums, walk-behind and ride-on auto scrubbers, burnishers, floor buffers, carpet extractors, and other battery or electric cleaning equipment from manufacturers such as Tennant, Viper, Windsor/Kärcher, Clarke, Advance, Nobles, Hoover, Nilfisk, and ICE. Services include troubleshooting, preventive maintenance, mechanical and electrical repairs, battery testing, parts replacement, emergency repairs, and pickup/delivery coordination. The initial contract term is one year, with options for a second and third year at the City's discretion. Bids are due by December 2, 2026, at 10:00 A.M. Local Time, and must be submitted to the Purchasing Division, Room 201, City Hall, Worcester, Massachusetts.
EVALUATION CRITERIA
Lowest net price
REQUIRED DELIVERABLES
4- Labor - Maintenance & Repair (on-site)
- Labor - Maintenance & Repair (off-site)
- Parts Markup
- Pickup/Delivery Fee
REQUIRED ATTACHMENTS
Signed copy of form 30B, references
REQUIRED STAFFING
Labor - Maintenance & Repair (on-site), Labor - Maintenance & Repair (off-site)
- Submit to
- Purchasing Division, Room 201, City Hall, Worcester, Massachusetts
- Duration
- 36 months
- Scope location
- Worcester, Massachusetts
Questions about this BID
How do I respond to this Bid from City of Worcester?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Division, Room 201, City Hall, Worcester, Massachusetts. For questions, contact Jerry Kucera.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Worcester in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jerry Kucera at (508) 799-1220. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Labor - Maintenance & Repair (on-site), Labor - Maintenance & Repair (off-site). Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Labor - Maintenance & Repair (on-site); Labor - Maintenance & Repair (off-site); Parts Markup; Pickup/Delivery Fee. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest net price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Worcester?
All active and historical solicitations from City of Worcester are tracked and searchable. As a city agency, City of Worcester regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 2, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed copy of form 30B, references. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Worcester for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Worcester, Massachusetts. Review the full solicitation for detailed scope requirements.